County and State Orders Affecting Campus
Will campus be open in winter 2021?
Due to new state and county restrictions, we are no longer able to welcome students back to campus as planned for move-in on January 2-4. We will be watching conditions closely to ascertain when we might be able to welcome students back to campus. We know how tremendously disappointing this is for the nearly 1,000 undergraduate students who were hoping to live on-campus. The harsh realities of this pandemic have truly turned lives upside down including our students’ college experience.
Classes will resume fully online January 4 as previously announced, though any in-person components that were scheduled to resume in week three of the term (on January 18) may be postponed.
For more information, please see the December 4, 2020 campus announcement.
What county and state Orders are in effect for Santa Clara University and the surrounding community?
The key Orders currently applicable to our Santa Clara University community are as follows:
- December 4 Regional Stay Home Order from Santa Clara County's Public Health Officer, announcing that all sectors other than retail and essential operations would be closed. The Bay Area subsequently fell below certain minimums for intensive care unit bed capacity on Dec. 16, extending the Stay at Home restrictions.
- November 28 Mandatory Directive on Travel from Santa Clara County's Public Health Officer, strongly discouraging leisure and non-essential travel, and requiring persons entering the county to quarantine for 14 days upon return from travel of more than 150 miles.
- November 19 Limited Stay at Home Order from California Department of Public Health, requiring that all gatherings with members of other households and all activities conducted outside the residence, lodging, or temporary accommodation with members of other households cease between 10 p.m. and 5 a.m. PST.
- November 16 Mandatory Directive on Capacity Limitations from Santa Clara County's Public Health Officer, as a result of the state of California moving the county of Santa Clara into the Purple Tier (Tier 1).
Buildings and Services
Is campus closed?
Access to campus is restricted at this time. Many non-essential indoor University operations are closed.
State and county health orders for minimizing the spread of COVID-19 mandate that we limit the general public from entering the campus and that we use our resources to decrease the number of additional people onsite and/or intermixing with those SCU students, faculty and staff approved to be on campus. That means:
A limited number of people are permitted to be on campus:
- Only faculty and staff that perform approved essential services or tasks that must be conducted on campus, approved research or in support of approved online and in-person instruction are permitted on-campus.
- Only students living on campus, taking in-person instruction or accessing approved study spaces or the other limited number of open facilities are permitted on-campus.
For anyone else, campus is closed in the following ways:
- Closed to anyone without an SCU ID (and ID must be visible and/or shown upon request)
- The general public is allowed only to “pass through” our campus, such as on a walk.
- No lingering, gathering, lounging, etc. is permitted. Exceptions only for authorized students or essential faculty or staff, in authorized outdoor dining or lawn areas and following social distancing rules.
- Perimeter signage will be placed at all campus entrance points to reinforce this.
What do I need to know before coming to campus?
All approved categories of faculty, staff and students accessing the campus must comply with SCU's COVID-19 protection plan and agree to:
- Complete daily symptom checks using the SCU Daily Symptom Checker
- Refrain from coming to campus or entering campus buildings if experiencing any COVID-19 symptoms
- Have their SCU ID with them at all times and be prepared to present it when requested
- Complete SCU COVID-19 safety training
- Participate in SCU's COVID-19 testing and tracing program
- Wear face coverings at all times
- Maintain at least 6-feet of distance between others
- Wash/sanitize hands frequently
- Practice good sneeze and cough hygiene
- Students who receive a positive test result from an off-campus testing facility—with or without symptoms, no matter where they live—must report their situation to 408-554-5100
SCU requires the wearing of face coverings on campus, along with other safety protocols. These guidelines are intended to protect you and everyone else who has a need to be on campus.
Face-covering Requirements: The Santa Clara County Public Health Department, along with Bay Area health officials, requires that residents cover their nose and mouth whenever they are at, or in line to enter, any business; whenever they are waiting for or riding on public transit; most times when they are in their workplace, including when passing through common areas like hallways, stairways, and elevators; and whenever they are outdoors in public spaces and cannot maintain a 6-foot social distance from people outside their household.
Which buildings are open, and which are closed, for winter 2021?
Many campus buildings will likely be closed for winter 2021, in adherence to CDC guidelines, state requirements, and county authorities. Exceptions will be made for buildings that support remote or in-person instruction, research, housing, dining, study space, and essential campus operations.
Students—including on-campus residents as well as those who live in nearby off-campus housing or hotels—are permitted access to:
- Benson Memorial Center. There is no indoor eating space, and social distancing and face covering rules will apply and be enforced both indoors and outdoors.
- The Learning Commons and Library, to support students who need access to quiet study space and reliable internet access. Please note that capacity is limited and by reservation only.
- Cowell Center Health and Counseling Services, which is operating on a hybrid model, with most appointments conducted through telemedicine and telepsychology, and in-person appointments available if a medical or mental health provider asks for a student to come in to meet with them.
Who is allowed to enter buildings that are open in winter 2021?
Access to open buildings is restricted to the following SCU personnel only:
Students who are
- approved to live in on-campus housing
- taking in-person instruction led courses or those approved for on-campus research per the SCU Research Resumption Plan
- accessing study space in Benson Memorial Center or Library/Learning Commons, accessing Cowell Health Center (with provider permission); or Benson Memorial Center for "to go" food service
- student athletes approved to be on campus
Faculty who are:
- approved for on-campus research per the SCU Research Resumption Plan
- approved for conducting in-person instruction or remote teaching in identified buildings only
- on the “essential access” list to enter campus buildings, which requires they have a winter quarter “essential access” sticker on their SCU ID
Staff who are:
- approved to perform essential operations
- on the “essential access” list to enter campus buildings, which requires they have a winter quarter “essential access” sticker on their SCU ID
Which locations on campus have been targeted for additional cleaning?
To reduce the likelihood of transmission and to ensure that high traffic contact surfaces are regularly cleaned, University Operations has implemented antiviral deep cleaning procedures. These procedures effectively target areas of high touch/high probability for contaminants for special focus and extra cleaning. Also, dozens of additional hand sanitizing stations have been deployed around campus in all academic, housing, and administration buildings. The stations are refilled daily and campus members are urged to use them regularly.
How can a staff, faculty, or student obtain “essential access” to buildings?
To obtain “essential access:”
VPs and Deans must request essential access for faculty and staff
- VPs and Deans will be required to reaffirm the continued essential access need for previously approved faculty and staff
- Those approved will receive a new “essential access” sticker for winter quarter
- Access for "grab and go" of belongings or work needs (with a maximum visit time of 45 minutes) requires supervisor approval and may be limited in closed buildings
Approved student access limited to:
- Students in on-campus housing
- Students taking in-person instruction or approved for on-campus research
- Students accessing study space and dining facilities in Benson Memorial Center and Learning Commons
- Student athletes approved to be on campus
Will Benson Memorial Center be open for winter 2021?
Benson Memorial Center is open to support limited grab and go dining services and provide space for students with unreliable internet access to study in a space that ensures social distancing. Additional high touch-deep cleaning services will continue.
Will the winter 2021 academic calendar be changed?
The 2020-21 undergraduate academic calendar is unchanged. Classes will resume fully online January 4 as previously announced, though any in-person components that were scheduled to resume in week three of the term (on January 18) may be postponed.
The deadline for adding classes is Friday, January 8. Registration will remain open through the end of the Drop period: Friday, January 29 (drop without a W) and Friday, February 19 (drop with a W). If you have specific questions regarding class availability/registration, please contact the relevant academic departments. If you are planning to overload, see the Unit Overload Policy below.
How are professors conducting classes and exams online instead of in class?
The caliber of instruction that SCU delivers will continue to be intellectually rigorous, student-focused, and grounded in the Jesuit tradition of cura personalis, care for the whole person: body, mind, and spirit. Hundreds of our faculty and academic support staff have been hard at work planning for rich virtual classroom experiences that take advantage of the latest technology and best online teaching practices to bring enhanced and inclusive learning opportunities to our students. With every course redesigned to optimize the remote nature of instruction, students will experience a variety of flexible course modalities—a mix of real-time, professor-led classes, recorded lectures, activities and assignments, virtual class discussions with classmates and instructors, and one-on-one online time with professors. Faculty will record course content so students across all time zones have access.
For the most updated information on course delivery for winter 2021, please visit the Teaching and Learning pages of the Prepared SCU website.
How will students be able to fulfill their Arrupe Engagement/Experiential Learning for Social Justice requirements?
For the Ignatian Center’s Arrupe Engagement program, COVID-19 restrictions have created some unique challenges. Arrupe Engagement places SCU students in the community to learn through hands-on experience with non-profit organizations, fulfilling the Experiential Learning for Social Justice (ELSJ) component of SCU’s Core curriculum.
Meeting with key partners— the Office of the Provost, the faculty teaching ELSJ courses, and community partner staff —the Ignatian Center has come up with ways in which students may use virtual platforms to serve our surrounding community, especially in light of the enhanced needs presented by COVID-19.
Through a variety of offerings, students enrolled in ELSJ courses will be able to complete the requirement, albeit in a new, reimagined way. SCU students will:
- Listen to the recorded testimony of people who are delivering services on the front lines in support of marginalized populations
- Attend live-stream meetings and Zoom calls with neighborhood residents seeking grass-roots solutions to issues ranging from food insecurity to mental health crises
- Respond to the needs of those served by community partners with options ranging from online tutoring in K-12 to assisting with food distribution
Can I still meet with professors for office hours?
Yes. Professors are offering office hours in alternative formats, including Zoom. Please contact individual professors for their availability and platform.
Enrollment and Registration
Will there be changes to winter 2021 tuition or fees?
To assist our students and their families with planning, and acknowledging the economic challenges facing so many, all tuition and fees will remain the same for winter quarter; that is, we will again delay the proposed tuition increase budgeted for the present academic year. Those in on-campus housing, who will be assigned single-occupancy living spaces for safety reasons, will nonetheless be billed at the lower double-occupancy rate applicable to their residence hall. If you and your family have experienced financial hardship, please contact OneStop@scu.edu or (408) 551-1000 to explore relief funding.
Is tuition insurance available?
SCU has contracted with A. W. Dewars, Inc. to provide tuition insurance protection for our students and their families. For additional information, please go to the Bursar website.
Can undergraduates enroll on a part-time basis?
If a student is enrolled for 12 or more units in a given term, they have full-time status for academic purposes. Students enrolled for fewer than 12 units have part-time status for that term and may not qualify for all University activities and benefits, such as eligibility for financial aid, on-campus housing, and intercollegiate athletic competition. Continuing enrollment at the University in part-time status requires approval by the dean of Academic Support Services through the Drahmann Academic Advising and Learning Resources Center.
Can I use transfer credit to satisfy final degree requirements?
Requests to apply transfer credit will be reviewed on a case-by-case basis. Only requests from graduating seniors who have a course canceled will be considered.
Can I use independent study to satisfy core requirements?
Requests for Independent Study will be reviewed on a case-by-case basis. Students who petition for an independent study to fulfill a graduation requirement will need to seek approval from the appropriate academic department.
I am a student in financial need due to COVID-19 events. Where can I apply for help at SCU?
We know that many families' financial situations have changed over the course of the pandemic. As a result, we have increased our financial aid budget and created a special fund to give grants this year, which is supported by our alumni and other benefactors. In addition, the University has received funds from the federal stimulus package, Coronavirus Aid, Relief, and Economic Security (CARES) Act, which has already helped more than a thousand students with up to $1,500 for unanticipated expenses related to campus disruptions from COVID-19.
- Those in need of small grants from the SCU Emergency Assistance Fund—created by our generous donor community of alumni and friends—are encouraged to complete a request.
- Students who demonstrate need and meet eligibility requirements for funds through the Coronavirus Aid, Relief, and Economic Security (CARES) Act, set forth by the Department of Education (DOE), can apply through eCampus. More details are available at the CARES Act Relief Fund FAQ page.
- Students needing a greater level of assistance may be able to establish increased eligibility for financial aid and/or other forms of relief funding. Students are advised to inform the University Office of Financial Aid about any significant change in their family financial circumstances.
- Students can still file a 2020-21 FAFSA to determine their eligibility for federal aid by going to studentaid.gov/fafsa. If your family's finances recently changed, and you need to make corrections to your FAFSA, please visit www.scu.edu/financialaid for more information or contact our financial aid office at firstname.lastname@example.org.
Can SCU students get financial assistance through the federal CARES Act?
The University has received funds from the federal stimulus package, Coronavirus Aid, Relief, and Economic Security (CARES) Act, which has already helped more than a thousand students with up to $1,500 for unanticipated expenses related to campus disruptions from COVID-19.
Students who demonstrate need and meet eligibility requirements for funds through the Coronavirus Aid, Relief, and Economic Security (CARES) Act, set forth by the Department of Education (DOE), can apply through eCampus. More details are available at the CARES Act Relief Fund FAQ page.
I submitted a request for assistance from the CARES Act Relief Fund. When can I expect to hear about my application?
Requests are being reviewed in the order received, and are currently taking approximately 3-4 weeks to process. Once a determination has been made about your request, you will receive an email message with additional information.
Where can I find the federally mandated CARES Act Fund Reports?
What should I do if I experience discrimination or bias related to COVID-19?
Santa Clara University takes such issues seriously. Discrimination, prejudice, stereotyping, and xenophobia have no place at Santa Clara University. Santa Clara University policies on discrimination, harassment and sexual misconduct apply to behaviors that occur in person between members of the university community, and also apply to online and virtual misconduct. Any behavior that is prohibited by policy is also likely prohibited in cyber-forms, including cyber-harassment, cyber-bullying that is sex-based, and cyber-stalking. Members of the community are expected to maintain a tone of civility and respect in online classes just as they would if they were in class physically.
Those who experience a hate or bias incident should file a report, via one of the methods below.
Report online: This form is designed to provide students, employees, faculty, vendors, visitors, or others with an online method to report specific information related to an alleged incident(s) of bias. More information about bias incident reporting can be found here.
Report Anonymously: EthicsPoint is an online incident reporting tool that is available to Santa Clara University students, faculty, and staff to file incident reports of bias, discrimination and harassment.
What virtual extracurricular programming is available to students?
In order to support the vibrant Bronco community during remote learning, the Division of Student Life has collaborated extensively with departments across campus and student leaders to develop and provide students with a robust set of remote engagement opportunities. Visit the Get Connected hub for a comprehensive list of events, connection to student organizations, groups, wellness tips, and other resources.
Where can students get counseling or psychological help right now?
The Cowell Center is here to support our students during these times of uncertainty, stress and loneliness. Student Health Services (SHS) and Counseling and Psychological Services (CAPS) are utilizing a virtual and an in-person model to meet the medical and mental health needs of the SCU student body. Outside of a critical need to meet in-person, as determined by one of the Center's practitioners, most services will be offered virtually. Referrals for off campus therapists and other virtual resources are available on the Cowell Center website.
How can students access Bronco Pantry if they are experiencing food insecurity?
In these uncertain times, we want to be sure that all members of our Bronco family have sufficient food to stay healthy. If you do not have reliable access to sufficient quantities of affordable, nutritious food, please do not hesitate to request the “Food Insecurity” form.
Please Note: The Bronco Pantry is only accessible to the students, staff and faculty who have been given access due to their participation in the Food Insecurity program
How can the broader Bronco Community help students who are struggling right now?
Those who would like to help support our students who rely on the Bronco Pantry for sustenance—because they are caught in geographical and/or financial limbo —can help in a number of ways.
- Target eGift Cards can be sent to email@example.com by selecting the e-mail delivery method. These gifts will be forwarded directly to students in need.
- Safeway Gift Cards can be purchased on our program's Amazon Wishlist. Physical cards will be mailed to Assistant Dean, Kimberly Gilkey by selecting "Kim Gilkey's Gift Registry Address" at the checkout. Allie's staff will meet students in need to hand off these gifts.
PHYSICAL DONATIONS ON CAMPUS
Should you happen to be on campus, a donation bin is located in the main parking structure behind the Campus Safety Services office, specifically near the ADA parking spaces and the temporary fencing. The bin will be available 24/7 for donation drop-offs of non-perishable food items and toiletries. The most needed items are peanut butter, jelly, lentils, non-perishable microwavable meals, canned items, toothpaste, floss, and deodorant.
What do I do if I need career counseling services?
Career Center staff recognize that there are many unique challenges during this unprecedented time for students, and they are here to support you. Staff members are constantly updating a robust set of tools and resources to support students in all aspects of internships, career preparation, campus recruitment opportunities, job search tools, and more. Resources being offered include:
- Handshake - Our premier job and internship platform for SCU students! Students can apply to internships & jobs, complete their professional profile and connect with the Handshake community of students and employers regionally and across the country!
- Remote career coaching support - 1:1 appointments (via Zoom) to support students in their career exploration and job/internship search. Schedule appointments in Handshake.
- Calendar of virtual career fairs and recruiting events - Students can login to Handshake and see our events calendar on the Career Center website.
- Career Guides - Recommended next steps connected to wherever students are in the process of their exploration or search
- Job Prep Toolkit - Collection of tactical strategies related to resume, networking & LinkedIn, salaries, job offers, and more
- Mock Interview Support - Big Interview is a video mock interview platform available to students 24/7
- Career Exploration Resources - For students who want to explore their interests and understand the possibilities:
Many are currently being offered in virtual format due to social distancing guidelines. Visit the robust Career Center COVID-19 website for the latest information, resources, service offerings, as well as contact information for Career Center staff.
What is the plan for residential housing for winter 2021?
To promote a safer residential environment, we plan to reduce undergraduate winter 2021 housing occupancy to no more than 49 percent of normal capacity and implement single-occupancy housing accommodations in residence halls and University Villas. The neighborhood units will not be occupied during the winter/spring terms. In addition, we have reserved a residential facility and some University-owned properties for isolation purposes, should we have on-campus students who test positive for COVID-19.
However, due to new restrictions, we are not able to bring students back as planned for move-in January 2-4. We will be watching conditions closely to ascertain when we might be able to welcome students back to campus. We know how tremendously disappointing this is for the nearly 1,000 undergraduate students who were hoping to live on-campus. The harsh realities of this pandemic have truly turned lives upside down including our students’ college experience.
Events and Athletics
Are Masses being held at Mission Church?
As a precautionary measure, in-person Masses at Mission Church have been suspended, per order of the San Jose Diocese and Santa Clara County's health office.
Since May 17, Sunday Masses have been held virtually through Zoom and livestream via the Campus Ministry YouTube channel. Please open the Campus Ministry YouTube page Sundays at 10:00 a.m. to view the livestream.
Other online services:
We know the suspension of communal worship locally may be particularly difficult for those individuals who regularly gather for services, whether in the Mission or in other churches and places of worship. A website with links to on-line services for other Christian denominations may be found at Christian World Media's website.
Below are some resources where a Catholic Mass may be watched.
For a video of Pope Francis' daily Mass, see the Vatican website.
Livestreamed Sunday Masses from the San Jose Cathedral may be found at the diocesan website.
A longer list of live streamed Masses in the diocese (in various languages) also is at available at the diocesan website.
For St. Monica Church (Santa Monica), the Sunday 5:30pm and 7:30pm Masses are livestreamed online.
Other resources may be found at https://www.scu.edu/cm/prayer--meditation/
Finally, if members of the campus would like to speak with a Campus Minister, there are daily appointments available Monday-Friday. Once you sign up, a Campus Minister will contact you to confirm whether to meet in the Campus Ministry office or by zoom/telephone.
Will athletics competitions occur in winter 2021?
Athletics continues to work closely with Santa Clara County Health Department, the University, NCAA, and the West Coast Conference (WCC) to ensure the safe return of our athletic programs for the winter term. Strict health and safety protocols are being followed by coaches and our student athletes for testing, housing, team practices, games, and travel. As of now, spectators are not allowed at athletic events held in Santa Clara County.
Is all University-sponsored travel suspended?
Yes, in keeping with SCU’s University International Travel Policy, all University-sponsored international travel is currently suspended. For more details on faculty and staff travel restrictions, please see the Travel Policy page of Prepared SCU. For the latest updates on Study Abroad, please see the Study Abroad COVID-19 FAQ page.
What is the status of Study Abroad programs for winter and spring 2021?
SCU has suspended all Winter and Spring 2021 study abroad programs, in the interest of the health and safety of our students.The fluctuating nature of COVID-19 has made it increasingly difficult for SCU to plan for or provide the same level of care at each of our many study abroad locations. Globally, pandemic outbreaks continue to ebb and flow. Universities around the world continue to remain primarily online and offer limited housing options. Many embassies and consulates are not issuing student visas. Many countries have travel bans in place barring US citizens from entry and quarantine requirements for exceptions. More information about the impacts of this decision can be found on the Study Abroad COVID 19 FAQs site.
We encourage students interested in a global experience at SCU to apply for a study abroad opportunity for the 2021-22 academic year, and to explore our new online global programs, including summer internships and the Global Engagement Fellowships.
What if the COVID-19 situation improves a week or two before planned international travel - can we still go?
No. Programs need to make decisions eight to twelve weeks prior to the program start date.
The DOS Global Health Advisory Level 4: Do Not Travel applies to all countries/areas worldwide.
This is because programs require adequate time to prepare for programs abroad including time to complete pre-departure orientations, obtain visas, immunizations, address individualized plans for academic accommodations, develop plans for on-going health support, purchase plane tickets and manage other preparations that typically take six to twelve weeks prior to departure. SCU prioritizes equity in all our programs abroad and this includes allowing sufficient time for all program participants to address individualized needs related to program preparation.
The country/area of my program is not mentioned in the country-specific CDC advisories, can I still travel?
No. The DOS Global Health Advisory Level 4: Do Not Travel applies to all countries/areas worldwide.
What are implications for international students and scholars wishing to travel abroad?
How will SCU Study Abroad support students before and after departure?
For the most up-to-date information on this, please refer to the COVID-related FAQ section of Global Engagement's Study Abroad website.
While we cannot predict how this situation will continue to unfold and affect students and programs, Study Abroad is committed to assisting students to determine their best course of action and, when able to, providing our resources in support.
- Students may choose to voluntarily withdraw from their unaffected program by completing the SCU Study Abroad - Request to Withdraw form and Study Abroad will waive the SCU Withdrawal Fee. Students will need to work with their specific program about any program withdrawal fees.
- If the program is cancelled at any point prior to departure by SCU, Study Abroad will work with the program to identify recoverable expenses related to the program tuition or program fee.
- Alternative programs after cancellation will be dependent on current travel advisories, SCU enrollment capacity and program-specific deadlines. Study Abroad cannot extend any program-specific deadlines or guarantee alternative programs.
- Study Abroad will reschedule mandatory pre-departure orientations to accommodate shifting enrollment and withdrawals.
SCU will continue to monitor programs after departure and may cancel programs while students are abroad if the safety or academic integrity of the program is compromised due to the ongoing COVID-19 outbreak.
- Examples of situations that may result in closure include:
- Significant disruptions to the instructional continuity
- Program/university/health infrastructures/transportation/housing limitations or closures
- Acute incidents that directly impact a program's geographical location
- If a program is cancelled after departure, SCU will determine any recoverable costs related to the program tuition or program fee.
- Depending on the point of withdrawal, partial, full, or no credit from the program abroad may be possible. SCU will assist in assessing the options available to a student however, SCU cannot guarantee any completion of credit attempted abroad. Students may need to prepare for other possibilities such as repeating courses during another term at SCU.
- SCU will provide information on available options regarding SCU registration and housing at the time of cancellation however SCU cannot guarantee placement in courses or housing for the Fall or Winter quarter at SCU. Students may need to consider other alternatives such as off-campus housing or Leave of Absence.
How can I learn more about what is considered “University-sponsored” international travel?
University-sponsored travel is described in detail here.
What factors go into University policy-making for international travel?
The University International Travel Policy gives primary importance to the US Department of State (DOS), Centers for Disease Control (CDC), World Health Organization (WHO) in evaluating decisions about international travel.
The specific advisories and notifications in place that have informed SCU’s decision-making about university-sponsored international travel include:
March 23, the Centers for Disease Control updated travel advisories to Level 3: Avoid Non Essential Travel for: Thailand, Turkey, Chile, Pakistan
March 22, the Department of State curated COVID-19 specific information for countries around the world
March 21, the Centers for Disease Control updated travel advisories to Level 3: Avoid Non Essential Travel for: Brazil, Australia, Japan, Israel, Canada
March 19, the Department of State released a Global Health Advisory Level 4: Do Not Travel
March 18, the Centers for Disease Control updated travel advisories to Level 3: Avoid Non Essential Travel for: Malaysia
March 17, the Centers for Disease Control updated travel advisories to Level 3: Avoid Non Essential Travel for: United Kingdom and Ireland; Europe; China; Japan; South Korea; Iran
March 11, the Department of State released a Global Health Advisory Level 3: Reconsider Travel
March 11, the US President issued a Proclamation limiting entry from Europe for non-US citizens
March 11, WHO declared COVID-19 a pandemic, moving from epidemic
In addition to these advisories, border closings and quarantine requirements are being implemented around the globe often without warning. Many countries have closed their borders to non-citizens who are not already in the country. Some countries are requiring mandatory quarantining upon entry. The US has increased restrictions on travel entering/returning to the US.
Other considerations may include:
Ability to successfully execute the educational objectives of the program
Impact on ability to receive academic credit
Impact on ability to receive refunds for program costs, visas, airfare, immunizations or other costs related to program participation
Governance and decision-making structures in place related to university-sponsored international travel
The Crisis Abroad Response Team (CART) convenes to coordinate response in the event of an international or localized emergency that may impact participants in University-sponsored travel. The members determine when to cancel or suspend University-sponsored education abroad opportunities because of significant health, safety, or legal risks to participants, or significant threat to the educational objectives of the program. The Crisis Abroad Response Team may incorporate other consultants as needed.
The Travel Policy Advisory Committee (TPAC) reviews proposals from Faculty/Staff Program Coordinators and makes recommendations to the Associate Provost for International Programs regarding the approval of university-sponsored international travel. The Committee makes recommendations to the Provost regarding requests for exceptions to University policy regarding university-sponsored international travel. TPAC advises on guidelines and procedures related to university-sponsored international travel. The Committee provides guidance in keeping with national best practices and ethical engagement abroad.
Is the school evaluating university-sponsored travel the way that other universities are?
Yes. Guidance is being updated regularly.
New advisories that appeared on Wednesday, March 11 have triggered decision-making points in the University International Travel Policy including:
March 11, World Health Organization declared COVID-19 a pandemic, moving from epidemic
March 11, the Department of State (DOS) released a Global Health Advisory Level 3: Reconsider Travel
March 11, the Centers for Disease Control (CDC) released a new Travel Health Notice: Warning Level 3: Avoid Nonessential Travel for Europe
The US President issued a Proclamation limiting entry from Europe for non-US citizens
The University does not approve programs in countries/areas where a Level 3 or Level 4 advisory is currently in effect. This means that, in keeping with our International Travel Policy, summer programs for 2020 will not move forward. We have been in communication with the departments and programs across the university that are directly impacted by the new DOS and CDC advisories and they, in turn, are in the process of communicating with students. At this time, there is no end date we can provide; when there are no longer advisories in effect, international program proposals will be reviewed in keeping with the policy and regular process.
Previously, the University sent an email update on March 7 dedicated to travel, both domestic and international. (Update is posted on our COVID-19 website.) Key points about international travel from that email:
- All University-sponsored international travel over spring break is suspended until further notice. This includes all international travel for SCU-sponsored academic and research activities, such as coursework, academic and research conferences, and non-academic activities, including immersion trips. University-sponsored is defined as trips organized, led or financed by the University.
- All university-sponsored international travel for faculty and staff is suspended until May 1 at which time the decision will be reevaluated. This includes all international travel for SCU-sponsored academic and research activities, such as coursework, academic and research conferences, and non-academic activities. University-sponsored is defined as trips organized, led or financed by the University.
- Students planning to study abroad during Fall 2020 have been advised of the possibility of programs being curtailed.
- The University previously communicated a travel suspension for all level 3 or 4 sites (e.g. China, South Korea, and Italy) through summer.
Key points about domestic travel from the March 7 e-mail:
- University-sponsored domestic spring break trips will be evaluated on a case-by-case basis.
- For faculty and staff domestic travel between now and May 2, 2020: To avoid the potential spread of infection and pursuant to the most recent guidance from the Santa Clara County Public Health Department, all non-essential employee travel is suspended until May 1, at which time the decision will be reevaluated. Requests pertaining to essential domestic travel will be reviewed and approved by the respective member of the President’s Cabinet in your area.