SCU is pleased to offer eligible non-emeriti faculty retirees and eligible staff retirees an email account ending in @retirees.scu.edu, hosted by Google. Use of the Retiree Email Service is governed by these terms of service.
- Email service is provided to retired faculty per the Faculty Handbook, section 3.5.1
- Email service is provided to retired staff per HR Policy 624
- No cost to retirees
- No advertising
- Email spam and email virus protection
- Send and receive email messages
- Manage your contacts
Staff: Eligible staff will be provided with information about how to sign up, as part of the exit-interview process.
Faculty: Eligible faculty will be provided with information from the Provost's Office for how to sign up as their retirement date approaches.
The Retiree Email Service offers a subset of the service that SCU provides to active faculty, staff, and students.
- Retirees do not continue to use the account associated with their SCU employment. A brand-new account is created for retirees, with a brand-new email address in this form:
- Retirees will have access to the following Google Workspace services:
- Retirees are not included in SCU’s announcement or essentials email lists.
- Retiree accounts use Google’s native authentication and Google’s 2FA. Accounts in the Retiree Email Service are not included in SCU’s single sign-on (SSO) service, or Duo.
- Retiree accounts won’t appear in SCU’s Gmail Contacts Directory. Likewise, retirees won’t see SCU’s Contacts Directory.
- Plug-ins and add-ons are not permitted.
Senior Lecturers and tenured faculty who, upon retirement, are awarded emeritus status, keep their scu.edu email account.
Senior Lecturers, Renewable Term Faculty and tenured faculty who retire without emeritus status do not keep their scu.edu email account, but are eligible for a new account in the Retiree Email Service.
Faculty eligible for retirement are those with renewable-term and continuing appointments as defined in Faculty Handbook 22.214.171.124, after reaching the age of 55 and having completed ten years of service at the University (Faculty Handbook 3.5.1).
The account you use as an employee may contain University-related emails that include sensitive data that SCU is required by law to protect. Because of this, you should not transfer University-related emails to any other account, including your Retiree Email account.
No, your SCU account will be closed, and any messages sent to your SCU account after that will bounce back to the sender.
The account you use as an employee may contain University-related documents that include sensitive data that SCU is required by law to protect. Because of this, you should not transfer University-related documents to any other account.
To save personal (non-University-related) documents:
- To preserve the Google Docs format, use a personal (non-SCU) Gmail account to save your personal documents. Your account in the Retiree Email Service does not include Drive.
- You can also download files in PDF or Microsoft Office format.
You will still retain access to your Retiree Email account. In addition, your regular SCU account will become active again, and will be used as the primary email for University communications.
Once your Retiree Email account has been set up, you will receive a message -- sent to your non-SCU alternate email address -- telling you that your account is set up and how to set the password. Be sure to set your password right away -- for security reasons, you will have 48 hours to set the password for your Retiree Email account.
Tips from Google on setting your password
Once you set the password for your Retiree Email account, you will see a prompt requiring you to enroll in two-factor authentication, which Google calls “2-Step Verification.” Be sure to enroll in 2SV right away -- for security reasons, you will have 7 days to enroll your account in 2SV.
Tips from Google on setting up 2SV
To access your Retiree Email account:
- On a smartphone, download the Gmail app from the Apple’s App Store or the Google Play Store.
- On a computer, use the Chrome browser to access the Gmail website.
The Retiree Email Service does not use SSO. To sign in, use your email address (something like firstname.lastname@example.org), the password that you set, and the 2-Step Verification method you set up.
To ensure better email security for everyone at SCU, these access methods are not permitted:
- email forwarding
- less-secure legacy email protocols (like POP and IMAP)
- email applications that require you to store a password on your computer
More information: Manage the Username and Password associated with your Retiree Email account.
To transfer contacts from your SCU account to your Retiree Email account, first export your SCU contacts to a file, then import the file into your Retiree Email contacts.
You will only be able to export and import contacts you’ve added to your SCU account. You won’t be able to download contacts from the central SCU directory.
To export your contacts:
- Connect to your SCU Google Workspace account.
- Follow these instructions from Google to export your contacts:
Export, back up, or restore contacts
To import your contacts:
- In a new browser window, connect to your SCU Retiree Email Service account.
- Follow these instructions from Google to import your contacts:
Add, move, or import contacts
Here are some ways to stay connected:
Campus Events Calendar
Faculty Development’s resources for retired faculty
Questions? Let us know!
Faculty: Please send an email to email@example.com
Staff: Please send an email to firstname.lastname@example.org