University Event Planning Office
The University Event Planning Office (EPO) is designated and recognized as the liaison between university departments producing events and the organizations necessary to support them. We publish and promote definitive standards to ensure that all events hosted by campus departments reflect the high quality and excellence of Santa Clara University.
Plan Your Event
Our guide provides a useful framework to assist you in navigating the event planning process on campus.
Request Event Space
Whether scheduling academic classrooms or requesting space for events, faculty and staff can use 25Live for all their event needs in early 2026!
Until then, please continue to submit requests for event space through Ad Astra.
Event Policies and Protocols
Whether you're organizing your first event or exploring fresh approaches for recurring programs, these resources are designed to support and guide your planning process. Understanding the University's event policies and protocols is an important step towards a successful event.
Event Stakeholders
Campus stakeholders are integral to planning a successful event. Engage them early and often in the planning of your event.
Contact Us
The University Event Planning Office works collaboratively to design, plan and support high impact events at Santa Clara.
SCU Annual High Impact Events Calendar
To minimize the impact on the university, care should be taken to avoid scheduling events during these high-impact dates.
In general, events should not be scheduled on these listed dates if they are unrelated to the high-impact event.
