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Technology at SCU

Zoom Guide for Students

Zoom is the web conferencing tool you will use in your classes to attend live lectures and review sessions, to collaborate on group projects, and for virtual office hours with your instructors.

Use Zoom on your desktop or laptop computer (Windows and Mac), mobile device (iOS and Android) to connect to anyone internal or external to SCU.  All SCU students receive Zoom Pro accounts. This allows for sessions without a time limit and up to 300 attendees.  Students can use Zoom to create and host their own meetings.  Faculty will most likely schedule Zoom sessions within Camino for classes, meetings and office hours with students. 

When you've gone through all of the steps and information below, join a test meeting at scu.zoom.us/test.  Zoom support is available on campus and through Zoom.

To ensure you are logged into Zoom with your SCU account, follow these steps:

  1. Click on your picture in the upper righthand corner of the Zoom application (or webpage).

    J letter


  2. To the right of your name, it will say “licensed.”

    Licensed indicator

 

The Zoom controls appear at the bottom of the Zoom window once the meeting begins. If you are sharing your screen, the zoom controls appear at the top . 

 

image of Zoom menu bar

1. Mute/unmute your audio (not the audio of the participants). You can also select you audio
input here by clicking the up arrow next to the microphone icon.

2. Start/stop your video. You can also select you video input here by clicking the up arrow next
to the video camera icon.

3. Invite more people to join by email, IM, or meeting ID
Student ZOOM User Guide

4. View a list of participants. To "raise your hand" hover over the participant icon.

5. Share your desktop (everything you have open) or select a specific application to share (e.g.,
Microsoft Word)

6. Send a message to one person (using private chat) or to all participants

7. Record the meeting (if you have been granted permission)

8. Leave or end the video meeting

As a participant you might be asked to share your desktop or an application. During a meeting you can switch back and forth between sharing your screen and sharing your video as often as needed.

image of Zoom Bar with share screen circled in red.

If you are in video mode, switch to screen share by clicking “Share Screen” in the menu bar as shown:  A window showing all possible options to share displays like below. Click on the item you want to  display, which will be highlighted in green, then click “OK”:

image showing the options for screen sharing

If you are ready to stop displaying your screen, switch back to video by clicking “Stop Share” from the menu at the top of the screen shown in the red box:

image of Zoom menu bar with stop screen option


If possible use a headset with a microphone. If you don't have a headset, use headphones

image of unmute/mute icon in Zoom menu bar


Immediately mute your audio in the ZOOM window when entering the meeting. You may already be muted by the host, so this may not be necessary. Don't forget to unmute yourself if you want to speak.

Uncover your camera privacy screen (if you have one)

Decide if you want your video feed to be on or off and select “Stop Video” if you prefer not to show your video feed. Remember to "Start Video" if you want to turn the camera back on.

image of stop/start video icon in Zoom menu bar

Use it to communicate with the facilitator and other participants

Messages sent default to “everyone.” To send a private chat you must make a choice to do so, but remember the meeting host, probably your instructor, will see all Zoom image of zoom menu bar with chat icon circledchat content, even private.

 

Helpful Hints:

  • Find a quiet location from which to join your session, preferably with access to a fast LAN connection or good quality Wi-Fi signal.
  • Log in to every session with your SCU zoom account.
  • Join a session a few minutes early to test your audio and video connections. You should also make sure you have the latest Zoom app downloaded (Zoom.us menu > Check for updates)
  • Enabling your camera so that the faculty and rest of the class can see you can help build community.
  • Use a headset (or earbuds) instead of speakers and a microphone. The connection may sound fine to you, but speakers and a microphone may generate static for others.
  • Mute yourself when you’re not speaking and become familiar with quickly muting and unmuting yourself so as to prevent unintentional background noise from disrupting the session.
  • When video is enabled, try to speak to the camera (and not to the screen) for better eye contact.

Troubleshooting

  • They can’t hear me. -- You could be muted or could be having issues with the meeting.
  • I can’t hear anyone. -- Your computer system volume can be low or muted.
  • I can't see myself on video in the meeting. -- Make sure your video camera isn’t covered. Check the video icon at bottom of ZOOM meeting window – if it’s off, it will read “Start Video” with a red slash through it. Click the icon to start your video feed. Make sure to select “show thumbnail video” in the ZOOM meeting window.
  • I can’t see the shared screen presentation. -- The meeting host might not have a presentation to share yet. If you are concerned you’re not seeing shared content, then check in verbally with your host.
  • I don’t see anyone in the meeting. Am I in the right meeting? -- Check your ZOOM session link. Click “participants” icon to see if other participants have joined. Introduce yourself and ask if anyone is there. You may have to wait.