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Program Review Only

Population

 

Data are as of census and presented by academic year (Fall, Winter, and Spring).                                                                                      

Includes

  • Plan Type: Certificate, Major, and Minor
  • Classes on all campuses or off-campus
  • Classes enrollment >= 1

Excludes

  • Summer terms
  • Continuing Education

Function

  The Class visualization provides an in-depth view of the characteristics of classes; such as enrollment, counts, student declared plans, class component, and instructor type all presented by academic year.

Special Notes

 
  • Each class is assigned to a college/school, cluster, and department according to the current understanding of the academic structure.
  • This visualization allows a user to view online and onsite classes separately for the School of Law only, as the Law School coded these classes in PeopleSoft to allow for this level of reporting. Online Law classes appear under the subject "Legal Studies" and onsite Law classes appear under the subject "Law".  All other online classes offered by Santa Clara University are presented together with onsite classes under the respective subject,  and cannot be viewed separately.

Workday Implementation Release Notes

  • As part of Workday Implementation, SCU Information Technology (IT) converted academic records only from those students who were enrolled in at least one course between fall 2016 and summer 2023.
  • The primary goal of converting this historical data was to generate transcripts, and so data unrelated to transcripts may not have been converted.
  • Only courses for which a grade was assigned were included in the conversion process; thus associated laboratory components that did not receive a grade were excluded from the conversion. If your program offers many subordinate lab sections, Institutional Research (IR) recommends using Program Review data from the "Cohort Fall 2023" cycle for years prior to 2023-2024.
  • Courses that formed part of a combined section but had no direct enrollment were not converted.
  • Sessions from standard terms prior to Fall 2023 are incorporated, specifically for Fall 2022, Winter 2023, and Spring 2023. Sessions from terms prior to Fall 2022 were not converted.
  • Some courses that were offered across multiple sessions were consolidated into a single course, assigned to the earliest session; other courses were assigned to the first session with different course section number.
  • Certain study abroad courses completed by students were integrated into an equivalent on-campus course bearing the same course title and catalog number. These were not necessarily tagged as Study Abroad; IR subsequently revised the code, when feasible, to assign proper Study Abroad status.   
  • Study Abroad programs, previously administered through University Programs, are now located within their respective academic departments, so individual programs will show greater counts of Study Abroad courses.
  • Instructors for historical courses were not migrated to Workday; however, IR revised the data to incorporate instructors from PeopleSoft records for the corresponding courses. The University chose to convert data only pertinent to transcripts; much data was left out.
  • Due to the consolidation of courses as part of the conversion process outlined previously, there may be instances where instructors are not fully represented.
  • Courses were converted based on data available at the end of the term, which exclude students who were initially reported as of the census date but subsequently dropped the course before the before the deadline to drop without a “W”; this improves accuracy in unit production reporting and comports with the IR revised census dates which were inaugurated in fall 2023.
  • Grades from a substantial number of courses were not properly propagated in Workday due to an incorrect assignment of course grade control attribute; IR has revised these data to populate these ‘missing’ letter grades.
  • The Workday conversion process necessitated the idiosyncratic consolidation of multiple sections, resulting in a reduced number of sections with increased enrollment counts.
  • If you notice unusual or discrepant data, particularly if such discrepancies would affect conclusive inferences, please alert IR so we can investigate.

 

General Special Notes

 
  • Name Changes in PeopleSoft - Names may change over time (e.g., academic plans, departments). All data are presented consistently over time, reflecting the most recent name. This may result in some differences from previously reported data and reports.
  • Retroactive changes in PeopleSoft - Retroactive changes are reflected in this visualization (e.g., late posted degrees, race/ethnicity, gender). This may result in some differences from previously reported data and reports.
  • Data Entry in PeopleSoft - Though the Office of Institutional Research conducts regular data audits and corrections, the volume, ubiquity, and persistence of data entry errors exceed capacity. While the overall error rate may be low, they often occur in bursts in a particular program or year. We encourage user feedback when data appear anomalous.

Population

 

Data are a sum of class sections, student enrollment, and credit hours

Includes:

  • Only the primary instructor                                                                                                                                        

Function

  The Overall dashboard displays the number of class sections, student enrollment, and credit hours by college/school and Cluster aggregated across terms and presented over the academic year.

Special Notes

 

Population

 

Data are a sum of student enrollment with the option of displaying the associated class section titles

Includes:

  • Only the primary instructor                                                                                                                            

Function

 

The Enrollment Levels dashboard displays the number of non-combined and combined class sections with student enrollment of fewer than 20, between 20 and 50, and more than 50 for the selected subject.

Special Notes

 

.

Population

 

Data are a sum of class sections, student enrollment, and credit hours with the option of displaying the associated class section titles

Includes:

  • Only the primary instructor                                                                                                                                     

Function

 

The Class Sections, Enrollment, Credit Hours dashboard displays the number of non-combined and combined class sections offered and student enrollment and credit hours in those classes for a selected subject aggregated across terms and presented over the academic year.

Special Notes

 

Population

 

Data are a count of academic plans of students enrolled in the class.

Includes:

  • Only the primary instructor
  • Only non-combined class sections
  • Academic plans: major, minor, certificate                                                                                                                    

Function

 

The Non-Combined Classes dashboard displays class titles, number of students enrolled, along with associated academic plans of students enrolled in the class sections for a selected subject.

Population

Percentage of students registering through each class section.
Data are a count of academic plans of students enrolled in the class.

Includes:

  • Only the primary instructor
  • Only combined class sections
  • Academic plans: major, minor, certificate                                                                                                                    

Function

The Combined Classes dashboard displays the class titles, number of students enrolled in each section and percentage, along with associated academic plans of students enrolled in those class sections for the selected subject.  Enrollment for each section of the combined class is displayed.

Special Notes

If the combined sections cross class levels (lower/upper, for example) and class level "all" is selected, enrollment for each section is displayed. However, if "lower" or "upper", or "graduate" is selected for combined sections that cross class levels, only the enrollment for the selected level is displayed.

Population

 

Data are a sum of class sections taught by instructor type (also displayed as a percent of total)

Function

 

The Instructor Type Totals dashboard displays the class sections taught by instructor category or type, aggregated across terms and presented over the academic year.                                                                                              

Special Notes

 
  • Class section totals are unweighted by teaching credit, which varies by college/school for labs, rehearsals, and special projects
  • Percent of total is calculated using the view level selected (i.e., cluster, department, subject)
  • Combined sections are reported as a single class in the college/school, , department, and subject of the controlling section.  Enrollment for the combined classes represents the sum of the enrollment for the combined sections.
  • Departments with multiple subjects are displayed as individual subject; tooltip data represents the Subject values.
  • Class sections that are taught by more than one instructor are counted only once. Counts of classes taught by multiple instructors are divided by the number of instructors. For example, a class taught by 2 instructors assigns ½ of the class to each instructor.
  • Postdoctoral Appointments: Prior to 2020-21, postdoctoral appointments were included in this visualization under "Other Term (Full-time)" and "Fixed Term (Part-time)".  For 2019-20 forward, postdoctoral appointments are reported under "Post Doctoral".

Population

 

Data are a sum of class sections taught by instructor type (also displayed as a percent of total)

Function

 

The Instructor Type Comparison dashboard displays the class sections taught by instructor category or type for a selected department and the comparison field aggregated across terms and presented over the academic year, allowing for trend comparisons between a department / cluster / college.

Special Notes

 
  • Class section totals are unweighted by teaching credit, which varies by college/school for labs, rehearsals, and special projects.
  • Percent of total is calculated using the view level selected (i.e., cluster, department, subject)
  • Combined sections are reported as a single class in the college/school, cluster, department, and subject of the controlling section.  Enrollment for the combined classes represents the sum of the enrollment for the combined sections.
  • Departments with multiple subjects are displayed as individual subject; tooltip data represents the Subject values.
  • Class section that are taught by more than one instructor are counted only once. Counts of classes taught by multiple instructors are divided by the number of instructors. For example, a class taught by 2 instructors assigns ½ of the class to each instructor.
  • Postdoctoral Appointments: Prior to 2020-21, postdoctoral appointments were included in this visualization under "Other Term (Full-time)" and "Fixed Term (Part-time)".  For 2019-20 forward, postdoctoral appointments are reported under "Post Doctoral".