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Retention and Completion Rates

Population

 

Data are presented by entering cohort year.

Excludes:

Function

  The Retention and Completion Rates visualization provides an in-depth view of the retention and completion rates for undergraduates and graduates among the selected range of cohort years.

Special Notes

 

Formerly known as Retention and Graduation Rates (HEOA) visualization.

  • No rate is calculated for cohorts for which an insufficient time has elapsed to observe the outcome, and for years in which a program was not active or had no new enrollment.
  • Data are available for the most recent cohort that has had 150 percent of normal time for completion by August 31 of the prior year.
  • The calculation for transfer students is adjusted to account for time enrolled prior to enrollment at Santa Clara; hence the transfer rates are directly comparable to the rates of first-time students.
  • The private Retention and Completion Rates visualization presents the same data as the public version but in greater detail, precision, and granularity. If a user opts not to include year as one of the student attribute levels, then the data are aggregated over time as a weighted average over all cohorts selected by the cohort sliding bar.
  • Students are considered to have received a grant or loan if they received it during the period used for determining the cohort - fall term or full year. 
  • Santa Clara voluntarily provides other information on this graduation rate disclosure, including retention rates, four-year graduation rates, multi-year trends of rates, rates for Cal-grant recipients, rates for transfer student cohorts, rates for part-time student cohorts, and multi-year four-year moving average rates.

HEOA Sec. 488(a)(2) amended HEA Sec. 485(a) (20 U.S.C. 1092(a)): new HEA Sec. 485(a)(4) HEOA Sec. 488(a)(3) amended HEA Sec. 485(a) (20 U.S.C. 1092(a)): added HEA Sec. 485(a)(7) HEOA amendments effective August 14, 2008 (see exception below) 34 CFR 668.41(a)-(d), 34 CFR 668.45, 34 CFR 668.8(b)(1)ii) August 21, 2009 NPRM (revised 34 CFR 668.45)

Source: NPEC: Information Required to Be Disclosed Under the Higher Education Act of 1965

 

General Special Notes

 
  • Name Changes in PeopleSoft - Names may change over time (e.g., academic plans, departments). All data are presented consistently over time, reflecting the most recent name. This may result in some differences from previously reported data and reports.
  • Retroactive changes in PeopleSoft - Retroactive changes are reflected in this visualization (e.g., late posted degrees). This may result in some differences from previously reported data and reports.
  • Data Entry in PeopleSoft - Though the Office of Institutional Research conducts regular data audits and corrections, the volume, ubiquity, and persistence of data entry errors exceed capacity. While the overall error rate may be low, they often occur in bursts in a particular program or year. We encourage user feedback when data appear anomalous.

Population

 

Data are displayed as a 4-year moving average and an unduplicated headcount (presented as a percent of total).

Includes: 

Function

 

The Undergraduate Completion Rates 4 Year Moving Average dashboard displays four-year moving averages for retention and four and six-year graduation rates.

Special Notes

 
  • The moving average Tableau visualization adopts the Department of Education's standard of reporting a four-year weighted moving average. This calculation is designed to facilitate group comparison and dampen excessive annual variation arising from small-sized groups. Thus data presented for a specific cohort (e.g. the 2014-2015) includes the students who entered in the preceding three years as well (2013-14, 2012-13, & 2011-12). As a new cohort is added (e.g. 2015-16), the oldest cohort (i.e. 2011-12) is removed.
  • Even a four-year moving average may be insufficient to estimate long term trends with precision - more advanced statistical methods are required, contact institutionalresearch@scu.edu for further explication.
  • Stafford Federal Loan recipients exclude those who also received Pell Grant.
  • Students are considered to have received a grant or loan if they received it during the period used for determining the cohort.

Population

 

Data are an unduplicated headcount (presented as a percent of total).

Includes: 

Function

 

The Undergraduate Completion Rates dashboard displays the four, five, six, and eight-year graduation rates for undergraduate students over the selected cohort year range. Data are presented as an aggregate of the selected cohort years when "Entering Cohort Year" is not selected as a "View by" or "Split by" option. 

Special Notes

 
  • Stafford Federal Loan recipients exclude those who also received Pell Grant.
  • Students are considered to have received a grant or loan if they received it during the period used for determining the cohort.
  • It is highly recommended to select entering cohort year under one of the "view by" or "group by" options.

Population

 

Data are an unduplicated headcount (presented as a percent of total).

Includes:

Function

 

The Undergraduate Retention Rates dashboard displays the retention rate of undergraduates over the selected cohort year range. Data are presented as an aggregate of the selected cohort years when "Entering Cohort Year" is not selected as a "View by" or "Split by" option. 

Special Notes

 
  • Retention for transfers is defined as transfers who are enrolled in the first fall term subsequent to matriculation term.
  • Stafford Federal Loan recipients exclude those who also received Pell Grant.
  • Students are considered to have received a grant or loan if they received it during the period used for determining the cohort.         

Population

 

Data are an unduplicated headcount (presented as a percent of total).

Includes:

Excludes:
  • 'Off' years, as the HERI Freshman survey from which SES is derived, is currently on a biennial cycle

Function

 

The Undergraduate Socioeconomic Status dashboard displays the percentage of students within each socioeconomic class that completes their academic plan among the selected range of cohort years with the corresponding four, five, six, and eight-year graduation rates. Data are presented as an aggregate of the selected cohort years when "Entering Cohort Year" is not selected as a "View by" or "Split by" option. 

Population

 

Data are an unduplicated headcount (presented as a percent of total).

Includes: 

Excludes:

  • 'Off' years, as the HERI Freshman survey from which SES is derived, is currently on a biennial cycle

Function

   The Undergraduate Retention Rates Socioeconomic Status dashboard displays the percentage of students within each socioeconomic class that returns for a second year among the selected cohort year range. Data are presented as an aggregate of the selected cohort years when "Entering Cohort Year" is not selected as a "View by" or "Split by" option. 

Population

 

Data are an unduplicated headcount within the cohort (presented as a percent of total).

Includes:

Excludes:

  • Academic career: Continuing Education, Paralegal
  • Academic plan: Counseling, Psychology & Education Extension     
  • JD Programs pending clarification by the Law School                                                                  

Function

  The Graduate Completion Rates dashboard displays the percentage of students within each graduate academic plan that graduates over the selected cohort year range at post matriculation milestones of one to eight years or more, and can be broken down into further categories such as gender and race. Data are presented as an aggregate of the selected cohort years when "Entering Cohort Year" is not selected as a "View by" or "Split by" option. 

Special Notes

 
  • "Normal time to degree" is derived from academic bulletins of the various graduate schools and are not necessarily coded in PeopleSoft as such. PeopleSoft records have been modified to permit evaluation of individual programs.
  • Under combined programs (e.g. JD/MBA), the degrees are awarded independently by each respective school; it is possible for a student to complete one degree and not the other, resulting in differing cohort counts across programs.
  • The combined undergraduate/graduate degree (e.g. BS/MS) program is designed to allow undergraduates to earn a master's degree with one additional year of study. Thus the normal time to degree for these students differs from the allotted six years for a traditional engineering master's degree student.
  • Graduate students are expected to apply to and complete a specific cohort program. Completions assigns graduate students to any and all graduate cohorts in which they have enrollment; the start term is set to the first term of enrollment in the specified cohort.
    • This calculation offers several advantages: data anomalies among admission records are ignorable, deferred enrollment at the time of admission is properly included, and all post-matriculation cohort program changes are tracked and accounted for.
      • As such, graduate students who enter a cohort program after completing a substantial portion of their studies may yield a completion rate less than might be expected, e.g. a counseling MA student who completes the program in one year.