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Food Service & Catering

Bon Appetit

Many events planned by student organizations serve food from as simple as refreshments to as extravagant as a full-service dinner. Food service in all buildings and at all outdoor areas is exclusively granted to Bon Appetit, which is the official dining services provider for Santa Clara.

Below is a list of food service policies and catering resources by Bon Appetit:


There are a few exceptions (see section titled "Contractor Exclusivity Exception Detail") that exist where a student organization may not be required to use Bon Appetit for food service. If your event meets one of the exceptions, then complete any required forms in order to qualify for that exception.

Note: Keep in mind that by submitting any required forms you are not automatically approved to use other catering until Bon Appetit approves your request. However, if you are approved to use external catering, then you must remit 7.5% of the total catering costs back to Bon Appetit.

Food Cooked by Student Organizations

Student organizations can cook their own food only for private potluck events/meetings, bake sales, and approved events (see previous section on exceptions to using Bon Appetit).

For approved events, student organizations may be required to attend a food safety meeting by Bon Appetit and may be required to cook in the Bon Appetit kitchen while supervised.

Donation of Raw Food Items & Ingredients

Dining Services policy allows only the donation of raw food items and ingredients to be prepared or cooked by their staff. Donated food items that are already cooked are not permissible.

Donation of Meal Points

Dining Services policy also allows for students to donate their unused meal points to pay for catering. It is important to note that ASG does not reimburse students who are donating their meal points to pay for their student organization's catering needs.

Bake Sales & Food Tabling Sales

Student organizations may host bake sales or food tabling sales at Benson Memorial Center as long as the following guidelines are followed:

Bon Appetit also offers a "Bake Sale Package" which is an assortment of cookies, brownies, and dessert bars that student organizations may purchase for resale at Benson Memorial Center. If your organization is interested in this package, contact Bon Appetit at 408-551-1792 at least 7 days in advance of your bake sale.

Outdoor Grilling

Grills are available at Alumni Park (outdoor area adjacent to the Locatelli Center) and by the sand volleyball courts in front of Dunne and Swig Halls.

If your student organization would like to do outdoor grilling on other parts of campus, contact your Center for Student Involvement (CSI) advisor to learn about other options.

Bon Appetit does not require a food/kitchen safety meeting if student organizations will be using outdoor grills. Please note, though, that Bon Appetit is unable to store any food in any of their kitchens.

Food Trucks

Student organizations may request for food trucks to sell food during events.

  • Bon Appetit requires the Food Truck External Catering Form to be completed and approved before any food trucks are invited; submit completed forms to your Center for Student Involvement (CSI) advisor first for initial approval before it goes to Auxiliary Services for final approval.
  • Once approved, each food truck needs to sign the Food Truck Agreement.
  • The fee per truck is $250 plus $22.81 in tax ($272.81 total).
  • Also, just like external catering, 7.5% of the total sales by each truck must be remitted back to Bon Appetit.
  • Food truck parking is not allowed at the following locations:
    • The end of Santa Clara Street, nearest to Benson Memorial Center. This is a fire lane. Parking is allowed on the northside of Santa Clara Street facing the observatory across from McLaughlin-Walsh Residence Hall.
    • Market Street in front of Swig Residence Hall or Benson Memorial Center.
    • The Alameda in front of the Bronco Statue, Graham Residence Hall, or Finn Residence Hall.
  • Please contact Leah Nakasaki-Peterson at in Parking & Transportation Services to confirm the parking location for your food truck.

Alcohol Service

Click here to learn more about events with alcohol.

For More Information

Contact: Tedd Vanadilok