Transfer recommendations: Start with the Office of the Registrar - you will need to list the schools you want to receive the transcripts along with the form each school requests. The form or requesting transcripts is at http://www.scu.edu/studentrecords/upload/Transcript-Request-Form-Final-rev-12-20Feb14.pdf. Be sure to sign the form giving permission to share your information. The Registrar's Office will generate the transcripts and the transfer form and send it over to the Office of Student Life. OSL will complete the disciplinary information and a letter to go with the transcript and form.
Law and Graduate School Recommendations: You may request the transcripts to be mailed directly to the schools you are applying for and deliver the schools' forms to the Office of Student Life. The forms will be completed, along with a letter and sent to the schools.
Law Board Examiners and Federal Background Checks: If you attended and/or graduated from Santa Clara University after 1989, the forms may be sent to the Office of Student Life. If you attended and/or graduated prior to 1989, please direct the forms to the Office of the Registrar.
The Office of Student Life maintains a hard copy file and a digital record of a student’s judicial history. Judicial records are educational records, and are thereby subject to the Family Educational Rights and Privacy Act (FERPA) and the University’s Student Records Policy.
The judicial record is confidential and is only shared internally with University officials, in instances when the student grants permission to release the record, or there is what FERPA defines “an educational need to know” basis for the request. The judicial record is maintained throughout the student’s enrollment and thereafter, as indicated below. A student’s judicial record will only be released from the hard copy file to a person or party external to the University, if the student has granted permission, where the disclosure of the record is permissible under the provisions of FERPA, or where the University is required to do so by law. The digital copy of the judicial record will only be released to an external person or party where the University is required to do so by law.
Retention of Hard Copy of Judicial Records
- The hard copy file of a student’s entire judicial history is kept for a minimum of one (1) academic year beyond the academic year in which the date of the last violation of the Student Conduct Code occurred. When a student commits a violation of academic integrity, the hard copy file is retained for the remainder of a student’s academic career.
- The files of any student who has received one or more of the following sanctions will be maintained for three (3) academic years beyond the academic year in which the student’s tenure in his/her current degree program at the University has ended:
- Removal from University housing
- Disciplinary probation
- Deferred suspension
- The judicial files of a student who has been expelled will be maintained for seven (7) years beyond the academic year in which the student’s tenure at the University has ended.
The University reserves the right to change this policy at any time at its sole discretion