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Newly Admitted Students

Congratulations ... You've Been Accepted!

Your acceptance to Santa Clara University is an open door to a new, exciting education and future. We’ve chosen you to join our dynamic and diverse student body and be among the brightest students at SCU.

Your Next Steps to Becoming a Bronco

Access your eCampus account to complete your enrollment—make deposits, accept or decline financial aid, complete the Supplemental Pre-enrollment Information Form (SPIF), register for orientation, and apply for housing.

Please note that students in professional programs should contact their appropriate program office listed below:

Guadalupe Hall

455 El Camino Real
Santa Clara, CA 95053

+1.408.551.3422

 

Counseling Psychology

+1.408.551.1603

 

Education

+1.408.554.6801

Guadalupe Hall

455 El Camino Real
Santa Clara, CA 95053

+1.408.554.4313

Student Services

Bannan Hall
Room 210
500 El Camino Real
Santa Clara, CA 95053

+1.408.554.4766

Financial Aid Services

Heafey Law Library
Financial Aid Office
500 El Camino Real
Santa Clara, CA 95053

lawfinancialaid@scu.edu

+1.408.554.5048

Lucas Hall
500 El Camino Real
Santa Clara, CA 95053

+1.408.554.5485

Contact Information

890 Benton Street
Santa Clara, CA 95050
pastoralministries@scu.edu

+1.408.554.4831 / +1.408.554.7830 (fax)

Religious Studies

+1.408.554.4547

Contact Information

1735 LeRoy Avenue
Berkeley, CA 94709

+1.510.549.5000
+1.510.841.8536 (fax)

The Frequently Asked Questions (FAQ) section for new students answers some of the most commonly asked questions the One Stop staff receives.

 

 

Bursar FAQs

Undergraduate Students:

Fall: August 21st

Winter: December 21st

Spring: March 21st

Summer: May 21st

 

Graduate Students:

Fall: August 21st

Winter: December 21st

Spring: March 21st

Summer: May 21st

 

Law Students:

Fall: July 21st

Spring: December 21st

Summer: April 15th

 

Billing is processed electronically by the 1st of each month and will include:

  • Charges: tuition, housing, orientation fees, Access card charges(if applicable) and other misc. fees
  • Credits: deposits, payments, anticipated and disbursed SCU aid, Federal & private loans and reported external scholarships 

An e-bill notification will be sent to the student’s SCU gmail account and any authorized user they set-up. he student must provide permission to any third party to view financial information and submit payment on their behalf by setting them up as an Authorized User.

The dates are the same each year:

Fall:

August 1st - Billing statement publishes with anticipated aid to show true balance due

August 21st - Tuition Payment Deadline

Winter:

December 1st - Billing statement publishes with anticipated aid to show true balance due

December 21st - Tuition Payment Deadline

Spring:

March 1st - Billing statement publishes with anticipated aid to show true balance due

March 21st - Tuition Payment Deadline

**Important Reminder: Students receive a bill each month. Although the payment deadlines per term are set, students may accrue miscellaneous fees from other departments (or when adding money to their Access card) that may show up on a billing statement for a non-payment deadline month. Please make it a habit to check your billing statements on SCU Pay site every month.**

Students may pay with Checks, Cashier Checks, Cash, Online through eCampus with E-Checks or if a student is international, they may use Flywire to wire money to Santa Clara University directly.

Please make tuition checks payable to Santa Clara University. Be sure to include your name and SCU student ID number on the memo line on the check.

 

 

 

 

Please mail tuition checks to the following address:

 

SCU Payment Processing

PO.Box 550

Santa Clara, CA 95052-0550

 

If you would like to mail a tuition check overnight, please use this address:

 

Attn: Bursar Office

Santa Clara University

500 El Camino Real

Santa Clara, CA 95053

 

Make sure to include the student's name and Student ID # on the checks!

A late payment fee hold will be applied to the student account, which would restrict you, the student, from adding/dropping courses and requesting transcripts. The hold will be lifted after full payment is made. Please note that if you miss a payment deadline a $100 late payment fee will also be placed on the account.

You can access your SCU Pay portal by following these steps:

  • Log onto your eCampus and click on "Financial Account" Tile
  • Click on the SCU Pay Site link on the left side menu (Please use Chrome or Firefox and that your pop up blocker is disabled so that you get to your SCU Pay portal correctly or it will appear as a blank screen!)
  • Here you will be able to see your monthly billing statements, the place to make online payments and sign up for a payment plan (if you choose to do so)

Authorized Users do not need to follow these steps in order to access the online portal to make payments. They can log onto the portal by clicking here.

When a student is eligible for a refund, an email is sent to their SCU email letting them know they can request a refund online through their Ecampus account.  Students must enroll in Direct Deposit before requesting the refund.

  • Once you have enrolled, simply click on "Refund Request"  to request a refund through the left side menu directly underneath the "Enroll in Direct Deposit" link

A screenshot of the refun section of the eCampus portal displaying Enroll in Direct Deposit, Request Refund and Refund Policy links

Refunds are processed on Thursdays and students receive the refund via Direct Deposit within 1-3 days from the refund processing date.

For a more detailed explanation of SCU’s Refund Policies and Processes, please click here.

Please follow the steps in the link below:

 

  • Log into eCampus and click on the Financial Account Tile
  • Click on the Refund Section on the left hand side menu and Click on Enroll in Direct Deposit
  • Then enter your Bank Account Information
  • Agree to the Terms and Conditions and click on "Submit"

 

 

In compliance with FERPA, The Federal Family Education Rights and Privacy Act of 1974 as amended, Santa Clara University (SCU) is prohibited from providing your student financial and non-directory academic information to any third party including parents, spouse, guardian, etc., without a release.  This information includes various student financial or academic information, but is not limited to: all student billing items, awarded financial aid, housing, enrollment status etc. More information on FERPA can be found at www.scu.edu/ferpa

Here are the steps to add an authorized user:

  1. Log onto your eCampus and click on "Financial Account" Tile
  2. Click on the SCU Pay Site link on the left side menu (Please use Chrome or Firefox and that your pop up blocker is disabled so that you get to your SCU Pay portal correctly or it will appear as a blank screen!)
  3. Once you are on the SCU Pay Site, you need to locate the “Authorized User” section in the bottom left hand corner.
  4. Next, click on “EDIT” and then add the Auth User info (Please note: If you have a sibling at SCU, the Authorized Username must be different per student)
  5. The authorized user will then receive an email with their username and temporary password after they are signed up from onestop@scu.edu.

Authorized Users may view and pay the bills. FERPA Release allows anyone on the Release Form to have detailed information on the student’s account (depends on what information that the student grants the person access to.)

Attention new students!!!

You must be enrolled in classes before you can complete this waiver.

Santa Clara University requires all degree seeking students enrolled at least half -time in their school or college to have health insurance (excluding certificate and online programs).  ALL F-1 visa students, regardless of number of units, are required to have insurance.

This requirement helps to protect against unexpected high medical cost and provides access to quality health care. In order to waive out of the health insurance, students must complete the health insurance waiver before the deadline to waive, which is provided on the Cowell Health Center webpage. Click here for more information about health insurance and about the waiver.

THE WAIVER MUST BE COMPLETED EVERY ACADEMIC YEAR.

In order to waive out of the health insurance please follow these steps:

1)  Please go to www.scu.edu/cowell/insurance

2) Click on the "Click here" button of the insurance page which will then take you to Gallagher's website 
 
3) On the left hand side of the page, please click "Student Waive/Enroll"
 
4) Next it will take you to a login page
                - The username is your student SCU email address
               and the temporary password is the 11 digit ID number with NO SPACES. 
                  For example: (username: bbronco@scu.edu, PW: 00001234567) 

5)  You, the student, will then get an email from Gallagher (if this is your first time waiving, it will give you a temp password and send it to the students SCU email, if you forgot your Gallagher Login information you can click "Forgot Password" and a temporary password will be sent to your SCU email)

6) After logging in you should click on the "I want to WAIVE" red button which will then take you to the Health Insurance waiver application.

7) After completing the application, you will get an email to your SCU email account stating that you have been approved for the waiver.
 
8) After getting approved, it should take 3-5 business days for the waiver to be reversed from your account. 


**Note for F1 visa students: please follow the extra steps available on www.scu.edu/cowell/insurance

Please call the One Stop at: +1.408.551.1000

or

Click here for more info!

Financial Aid FAQs

Depending on which type of undergraduate student you are, the financial aid process is slightly different. To stay on track, follow the steps outlined for early action applicants, early decision applicants, regular decision applicants, transfer students, study abroad students and current undergraduates. To help expedite your application, be sure to consider your options for applying online for financial aid.

 

For graduate students please click here.

The Free Application for Federal Student Aid (FAFSA) is the application used to determine eligibility for federal and state student grants, federal work study and federal loans. The U.S. Department of Education accepts applications beginning January 1 of each year for the upcoming academic year.

https://fafsa.ed.gov/

Santa Clara University's Federal School Code is 001326.

Your FSA ID identifies you when you visit certain U.S. Department of Education websites. When you type in your FSA ID at these sites, you are saying either "Yes, it is really me – please show me the personal information about me on this site" or "Please accept my FSA ID as my electronic signature on this online form."

Anticipated does not disburse into your account until 10 days before the start of classes. This will be the case for every upcoming term. If you look at your bill through your SCU Pay Site, you would only have to pay the amount that will not be covered by your anticipated aid.

You can access your SCU Pay portal by following these steps:

  • Log onto your eCampus and click on "Financial Account" Tile
  • Click on the SCU Pay Site link on the left side menu (Please use Chrome or Firefox and that your pop up blocker is disabled so that you get to your SCU Pay portal correctly or it will appear as a blank screen!)
  • Here you will be able to see your monthly billing statements, the place to make online payments and sign up for a payment plan (if you choose to do so)

Here you will be able to see your monthly billing statements in the Bill section (that would show the total charges minus the anticipated aid to show you the true balance due by payment deadline months for each term).  

You can also look at the “Your Account” section of the SCU Pay portal for a breakdown of fees and aid. This is real-time account data so it may differ from an actual billing statement!!

Anticipated aid will always appear on the billing statement on the first of the month that the Tuition payment is due. So all you would need to do is pay the balance that is not covered by your anticipated aid.

Aid must be accepted to up in order for it show up as anticipated aid. **

The Master Promissory Note (MPN) is a legal document which you promise to repay your loan(s) and any accrued interest and fees to the U.S. Department of Education. It also explains the terms and conditions of your loan(s). Unless your school does not allow more than one loan to be made under the same MPN, you can borrow additional Direct Loans on a single MPN for up to 10 years.

If you have not previously received a Direct Loan, the federal government requires you to complete entrance counseling to ensure that you understand the responsibilities and obligations you are assuming.

  • If you are completing entrance counseling to borrow a loan as an undergraduate student, then the entrance counseling will fulfill counseling requirements for Federal Direct Loans.
  • If you are completing entrance counseling to borrow a loan as a graduate or professional student , the entrance counseling will fulfill counseling requirements for Federal Direct Loans, and Federal Direct PLUS Loans.

You will receive an email notification. Once you receive this notification you can log onto eCampus to accept or decline your offered aid.

If you received a financial aid e-mail award notification, you should log-on to the ecampus system to accept or decline your aid. In order to access ecampus you will need your student id number and password.

  1. Log into ecampus, and click on your Financial Aid Tile
  2. Select the "Accept/Decline" link on the left side menu
  3. Read the Statement of Educational Purpose and select the "I Agree" button
  4. Please click the Pencil icon to make edits to your awards. Review each award and corresponding message.
  5. Remember to "Submit" your changes. 

The Financial Aid Office will notify you by email if there are any updates to your financial aid package.

In addition to federal, state and Santa Clara University funding, there are plenty of other awards sponsored by corporations, civic organizations, religious organizations and other groups, which are designed to help students with their college costs. Please click here for more information about scholarships. 

This is a federal program which provides jobs for students with federal need. Federal Work Study has to be awarded as part of your financial aid package. Unlike other types of financial aid, work-study earnings are not applied directly to your tuition and fees.

Students who are awarded work-study receive the funds in a paycheck as they earn them, based on hours worked, just like a normal job.  These earnings are meant to help with the day to day expenses that students have and are not meant to cover large costs like tuition and housing.

 

**Please note that if you are not awarded work study, there are plenty of other on-campus jobs that are available through Handshake. Click here to visit the Career Center's webpage for more information about finding a job on-campus!

Please call the One Stop at: +1.408.551.1000

or

Click here for more info!

Registrar FAQs

Before registering, all new students must participate in the New Student Orientation. You get to register for your classes during Orientation.

    In order to have access to your SCU email account, please follow these instructions:
     
    1. Log onto your eCampus account and click on the Profile tile and click on "SCU Electronic Info"
    2. It will then take you to a screen which will have your "Email ID" and your original email password (do not change this password on eCampus!!! You can change the email password on your gmail login in)
    Next Step:
    1. On another tab, go to gmail.scu.edu
    2. enter the email ID and original password 
    3. It will then have you set up some security questions  and you will then have access to your SCU Gmail 
     
    To change your SCU gmail password:
    1. Once you are on your SCU gmail account, on the right side, click on the gear icon and go to settings
    2. Next, go to the "Accounts" tab and click on "Google Account Settings"
    3. Then click "Sign in and Security" and scroll down to click on "Password & sign-in method" to change your email log in password.



    Note for newly admitted students: SCU email address can be created after you have registered for classes.

    You can request your enrollment verification electronically through your eCampus account.

    1. Log onto your eCampus account
    2. Go to the Academics Tile and click on "My Academics"
    3. Click on Request Enrollment Verification and you can have it faxed, mailed or held at SCU for pick up.

    Please note: Enrollment Verification requests will not be produced if you have a financial hold on your academic record. You cannot place an Enrollment Verification request through email or over the phone. (https://www.scu.edu/ecampus)

    • Click on the Academics Tile on your homepage.
    • On the left hand side menu, you would then click on “My Weekly Schedule” 
    • There it will give you a detailed schedule of when and where your classes are and what days you have them.

    Please call the One Stop at: +1.408.551.1000

    or

    Click here for more info!

    Orientation FAQs

    Schedules for Each Session

    Orientation schedules are offered in a few different formats:

    Whether you click on the online web version or the Guidebook mobile app version, you can find your schedule by scrolling through the dates to find the schedule for your Orientation session date.

    Note: The schedule is subject to changes so be sure to refresh your web browser if viewing the online web version; the Guidebook mobile app version is constantly updated.

    Please go to the SCU Orientation Registration page for this information.

    Parents are encouraged, but not required, to attend Orientation with their student. Parent Orientation will introduce parents to the values, goals, and practices of SCU. Because of space limitations, we can accommodate a maximum of two parents or guests per student.

    On-campus housing is required and provided for students attending Orientation. Parents and guests must secure their own housing.

     Note: Student fees cover both Orientation and Welcome Weekend and show up on the first Billing Staement. Parents/guests pay separate fees for Orientation and Welcome Weekend.

    Santa Clara University requires all degree seeking students enrolled at least half -time in their school or college to have health insurance (excluding certificate and online programs).  ALL F-1 visa students, regardless of number of units, are required to have insurance.

    This requirement helps to protect against unexpected high medical cost and provides access to quality health care. In order to waive out of the health insurance, students must complete the health insurance before the deadline to waive, which is provided on the Cowell Health Center webpage. Click here for more information about health insurance and about the waiver.

    THE WAIVER MUST BE COMPLETED EVERY ACADEMIC YEAR.

    In order to waive out of the health insurance please follow these steps:

    1)  please go to www.scu.edu/cowell/insurance

    2) Click on the "Click here" button of the insurance page which will then take you to Gallagher's website 
     
    3) On the left hand side of the page, please click "Student Waive/Enroll"
     
    4) Next it will take you to a login page
                    - The username is the student SCU email address
                   and the temporary password is the eCampus W ID number. 
                      For example: (username: bbronco@scu.edu, PW: W1234567) 

    5)  Students will then get an email from Gallagher (if this is your first time waiving, it will give you a temp password and send it to the students SCU email, if you forgot your Gallagher Login information you can click "Forgot Password" and a temporary password will be sent to your SCU email)

    6) After logging in you should click on the "I want to WAIVE" red button which will then take you to the Health Insurance waiver application.

    7) If you were accepted and given a health insurance waiver,student will get an email to their SCU email account stating that they've been approved for the waiver.
     
    8) After getting approved, it should take 3-5 business days for the waiver to be reversed from your account. 


    **Note for F1 visa students: please follow the extra steps available on www.scu.edu/cowell/insurance


    During Orientation, the student enrolls in their classes. Once students are enrolled, they are then covered by the FERPA Act, which means that we will only be able to discuss the student’s account in detail if the student includes you in the FERPA Release form. We can show the student how to add a person to their release form.

    Please call the One Stop at: +1.408.551.1000

    or

    Click here for more info!


    I Just Became a Bronco!

     What Do I Do Next?

    Click on the button below for the checklist for New Broncos!

    New Student Checklist

    Need to make an International Payment?

    International payments can be made through Flywire! Please click on the button below to make a payment.

    Home

     

     

    Santa Clara University
    Enrollment Services Center

    500 El Camino Real
    Santa Clara, CA 95053-0609 USA

     HRS: 8:30AM PST - 5:00PM PST

    Tel: +1.408.551.1000
    Fax: +1.408.551.3069

    Email: OneStop@scu.edu

    eCampus Login