Enrollment Services CenterSCU One Stop

One Stop Enrollment

Welcome to SCU One Stop!

Our friendly staff in the One Stop are here to assist you with your billing, financial aid and registration needs. We have eliminated the need for you to travel across campus or call multiple departments to obtain answers to your Bursar, Financial Aid and Registrar-related questions.

Please stop by and allow us to assist you in finding the resources you need!

Need a 1098-T for Tax Return Season?

Students will receive an email with detailed instructions on how to view/print the 2018 1098-T on January 31, 2019. 

If we do not have a student's SSN on file, please submit a W-9S form to the One Stop Office so that a 1098-T form can be created. 


The 1098-T form is provided to U.S. citizens and Lawful Permanent Residents (LPR), as well as spouses, and legal dependents of U.S. citizens and LPRs. It's also given to students who have been in the U.S. for enough time to file taxes as a 'resident alien for federal tax purposes' (the opposite of NRA).

Domestic students, if we do not have your SSN on file please submit a W-9S form to One Stop. You should have received an email with the W-9S form.

International students/ Non-Resident Alien with an eligible SSN/ITIN, may obtain a 1098-T form by completing W-9S form along with a copy of their SSN/ITIN card along with their Employment Card or Work Permit. This form with required documentation must be submitted to SCU One Stop. This will be required every year. Last day to submit a W-9S form is MARCH 10th. If you need to submit a W-9S and fail to submit by this deadline, a 1098-T form will not be available.

Contact SCU One Stop at OneStop@scu.edu or call 408-551-1000 to obtain a W-9S form. Use the IRS Interactive Tax Assistant tool on IRS.gov to see if you can claim the credit.

Santa Clara University staff does not provide tax advice to individuals.

University Closure Announcement

SCU One Stop is closed Monday January 21st in observance of Martin Luther King Junior Day. 

For urgent inquiries, please feel free to leave us an email at onestop@scu.edu so that we can answer your questions or concerns promptly when we return to regular business hours on Tuesday January 22nd.

We apologize for the inconvenience that this may cause.


Undergraduate Deadlines

Martin Luther King Jr Day - UGRD Academic and Administrative Holiday

January 21st

UGRD: Last Day to Declare Pass/No Pass // Last Day to Drop Classes Without a W (No Refunds) // Last Day for Faculty to Remove Fall 18 Incompletes

February 1st

UGRD Priority Registration Appointment Period

Feb 11th - Feb 22nd

Important notice: Please be sure to clear your holds that prevent you from adding classes.

Last Day to Drop With a W

Last day to submit Petition to Graduate forms for students graduating after the Spring 2019 Quarter

Feb 22nd

FAFSA Priority Deadline/CA Dream Act Application/Cal Grant GPA Verification Form (CA residents only) - Must be mailed out by this day!! DUE March 2nd

March 2nd

Final Examinations

Mar 18th -  Mar 22nd

Graduate Program Deadlines

Tuition Payment Deadline (not including JST)

December 21st

Failure to pay by deadline will result in a non-refundable $100 late fee and a Registration hold.

Drop/Swap Fees Begin for Winter 2019 Qtr

December 31st

A Course Drop/Swap Fee of $50 per course is assessed for students who drop/swap a class on or after this date.

Note: These are non-refundable fees issued by your Graduate Program that must be paid and cannot be contested.

Last day to Withdraw from classes with a 100% refund (minus fees)

All graduate programs (excluding Law school and School of Theology): Jan 13th

Last Day to Withdraw for 50% Tuition Refund

All grad programs (excluding Law school and School of Theology):  Jan 20th


Last Day to Withdraw from Classes for 25% Tuition Refund

All grad programs (excluding Law school and School of Theology): Jan 27th

Last Day to Drop Without a W (No Refunds!!)

Feb 1st

Graduate Programs (excluding Law/JST): Priority Registration Periods for Returning Students

Feb 4th - Feb 8th

 Please register during priority registration to avoid prepay holds that restrict you from adding classes and late registration fees of $100 (nonrefundable).

Important note: Failure to register during Priority Registration may result in a Prepayment Hold.
A Prepayment Hold would mean that you would need to pay in full before you are allowed to register!!

Last Day to Drop with a W (NO REFUNDS) - All Grad Programs - Excluding Law and JST

Feb 22nd

Final Examinations (excluding JST and Law)

MBA: Mar 18-21

ECP/ENGR/PM: 18-22



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Santa Clara University
Enrollment Services Center

500 El Camino Real
Santa Clara, CA 95053-0609 USA

 HRS: 8:30AM PST - 5:00PM PST

Tel: +1.408.551.1000
Fax: +1.408.551.3069

Email: OneStop@scu.edu