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On-Campus Living

Housing & COVID-19

Last Updated: June 8th at 11:00 am

Scroll down to read detailed information about 1. Spring Move Out Information 2. Pack-Up and Storage/Shipping Option 3Students Remaining on Campus 4. Summer 2020 Housing 5. California stay-at-home directive, 6. University Housing Closure. 

Effective May 29th, all students have the opportunity to request a move-out appointment between June 3rd through July 12th to retrieve their belongings from their residence hall. In addition to the option of returning to campus, students can also choose to designate a proxy to remove their belongings or contract with Bronco Student Services to pack/store/ship their belongings. Please review the Housing Office’s Spring Move-Out Information for details on how to sign-up for a move-out time and properly move out of your residential space while exercising all social distancing guidelines set forth by Santa Clara County. 

All resident students must make arrangements to have their belongings removed from their residence hall or Neighborhood Unit by July 12th. Although appointments will be scheduled through July 12, students must finalize their move-out plans by Friday, June 19 (i.e., request a move-out appointment, designate a proxy, or contract with Bronco Student Services).

Santa Clara University has partnered with Bronco Student Services (a private, external company) to offer packing, storage, and shipping services to SCU students. The Pack Up service will allow students to complete the move-out process without traveling to campus by having personal belongings packed up directly from student rooms. Items can then be stored safely until students return to campus or students may choose to have items shipped home. For more information on this service visit: http://www.broncoss.com/pack-up 

All resident students must make arrangements to have their belongings removed from their residence hall or Neighborhood Unit by July 12th.

Shelter-in-place: Students remaining on campus are required to shelter-in-place until after the California stay-at-home order has been lifted (no current anticipated end date).  The order restricts all travel except for activities essential for health and safety, including to get food, to get a prescription, to see a doctor, or engaging in outdoor activity that does not involve close contact with other people. No social gatherings are allowed during this time. You are advised to stay 6 feet or more away from others. Scientific evidence shows social distancing is one of the most effective approaches to slow the transmission of COVID-19.

For more information, visit the California Coronavirus (COVID-19) Response website.

Consolidation: In an effort to promote social distancing and to ensure the safety and welfare of resident students, some students will be relocated to a different room. Residents will move into single spaces with access to a restroom that is shared by no more than two students. Housing custodians have implemented antiviral deep cleaning procedures in all rooms being used for consolidation in addition to standard cleaning practices used to prepare spaces for occupancy. The Santa Clara County shelter-in-place directive allows for essential businesses, including educational institutions, to allow students to move residences as an essential activity if the move is necessitated by safety. Your consolidation has been determined to meet this need due to limited staffing and occupancy in your current residence. The Housing Office will communicate directly to students beginning April 6th to confirm the location and logistics of your individual room change assignment. 

Dining: Students remaining on campus will be able to purchase a grab & go meal using their dining points at Mission Bakery in Benson Memorial Center from 8:00 AM - 6:00 PM daily until further notice. 

Lockouts/Lost Cards: If you are locked out or lost your ACCESS card/mobile credential, contact Campus Safety Services at 408-554-4441 for assistance. 

Mailing Services: All student mail & packages will be available for pick up at Mailing Services located in the Facilities/University Support Services Building (Building #604), from 10:00 AM - 12:00 PM Monday - Friday.

Policy Violations: During the current shelter-in-place directive, anyone found responsible for a policy violation will be fined an additional $500 as well as regular conduct fines. Students found to have guests will be fined an additional $100 per guest/per day. In addition, housing contracts may be canceled. The Housing office reserves the right to overturn exception requests if students are found to be violating any policy. These fines and contract cancellation are not able to be appealed.

As Santa Clara University continues to monitor the spread of the coronavirus, we encourage resident students to stay informed by regularly checking your SCU email, reading the FAQs, and visiting the COVID-19 website for the latest, most updated information.

On April 20th, the SCU community received an email from the Provost Office confirming that summer 2020 undergraduate instruction would shift to online, and decisions about summer course offerings at the graduate level would be made by each College or School.

In support of virtual learning and to utilize resources safely and efficiently, the university will not house students for summer 2020. The FAQs below address many of the questions you might have about housing. If after reading the full text of this email you have outstanding questions, do not hesitate to email housing@scu.edu


Q1. What if I already applied for summer housing? Will I get my prepayment back?

A1. If you have submitted a summer application, send an email to housing@scu.edu, include your full name and campus ID number, and ask for your summer housing application to be canceled. Once this email is received, we will credit your prepayment.

Q2. I am currently living on campus with an exception to stay on campus for Spring 2020. When do I need to check out?

A2. Undergraduate students who were approved for an exception to live on campus for Spring 2020, will need to check out no later than June 11, 2020. Graduate students will need to check out by June 30, 2020, and Law students will need to check out by May 31, 2020. [NOTE: moves will occur in compliance with shelter-in-place guidelines]

Q3. What if I am graduating? 

A3. Students who are completing their degrees in Spring 2020 must move out by the stated deadlines.

Q4. What if I need to store belongings over the summer?

A4. Bronco Storage is scheduled to be on campus in June to provide storage options to SCU students. Please refer to the Bronco Storage website for more information regarding storage services and to make a reservation. For students moving out in May, Bronco Storage can provide service by appointment. Please refer to the Bronco Storage website for more information regarding storage services and to make a reservation.

On Thursday, March 19, Governor Newsom issued a statewide order requiring all California residents to stay-at-home. Based on the more restrictive nature of Governor Newsom’s order, the University has updated previously communicated information regarding access to residence halls, graduate and law residences, and neighborhood units:  

The University continues to implement plans for a reduction in occupancy of our residence halls to support efforts to minimize the spread of the COVID-19 virus, as recommended by CDC and the County Public Health Department.  

Deadline Change: Students needing to return to their residence to retrieve critical belongings should plan to do so before 5PM, Monday, March 23. Students may not return to campus after 5PM, Monday, March 23 to retrieve belongings. Residence hall rooms will remain locked and secure, accessible only by Campus Safety Services and Housing Operations until the student has moved their belongings.  Students are not charged for keeping their belongings in their room as they wait to retrieve items during this period. Students who are unable to return to campus to retrieve their belongings by March 23 will have an opportunity to gain access to retrieve belongings in May (please see “May move out” for more information)

Exceptions: Students still living on campus, except those with approved exceptions to stay on campus, are required to vacate their assigned space no later than March 28. These students are encouraged to move out as soon as possible.  

Students facing extraordinary circumstances that will require them to remain in on-campus housing must request an exception to live on campus no later than March 20. 

  • This exception is only available for students who need to reside on campus for the entire Spring 2020 Quarter. 
  • The form is available on your housing portal via eCampus.
  • Look for a button titled “Exception Form” across the top of the Housing landing page. 
  • All exception requests will be reviewed within 24 hours. 
  • Depending on demand, space utilization, health/safety and staff coverage responsibilities, residents approved to remain on campus - including graduate/law and neighborhood unit residents - may be consolidated to a different campus residence hall after the shelter-in-place order has been lifted by the County of Santa Clara.

ALL RESIDENCE HALLS, GRADUATE/LAW RESIDENCES, AND NEIGHBORHOOD UNITS CLOSE MARCH 28.

Students needing to return to access their belongings should plan to do so before 5PM, Monday, March 23. Students may not return to campus after 5PM, Monday, March 23 to retrieve belongings. Residence hall rooms will remain locked and secure, accessible only by Campus Safety Services and Housing Operations until the student has moved their belongings.  

Students still living on campus, except those with approved exceptions to stay on campus, are required to vacate their assigned space no later than March 28. These students are encouraged to move out as soon as possible. In an effort to adhere to social distancing guidelines, students are advised to coordinate move-out dates & times with current roommates in an attempt to avoid being in the space together. 

All students checking out of their spaces are required to do the following:

  • Remove all personal items. 
  • Dispose of all garbage in the appropriate trash or recycling areas outside of your building.
  • Remove all food items. Mico-Fridge rental units must be left plugged in.
  • Close and lock your windows, close your blinds, and turn off all lights. 
  • Turn off heater/AC/vents. Turn off all faucets.
  • Complete the electronic check out agreement

Students facing extraordinary circumstances that will require them to remain in on-campus housing must request an exception to live on campus no later than March 20. 

  • This exception is only available for students who need to reside on campus for the entire Spring 2020 Quarter. 
  • The form is available on your housing portal via eCampus.
  • Look for a button titled “Exception Form” across the top of the Housing landing page. 
  • All exception requests will be reviewed within 24 hours. 
  • Depending on demand, space utilization, health/safety and staff coverage responsibilities, residents approved to remain on campus - including graduate/law and neighborhood unit residents - may be consolidated to a different campus residence hall after the shelter-in-place order has been lifted by the County of Santa Clara.

Any student who has already moved out of their campus assignment, has removed all personal belongings, and has no intention to return this quarter should complete the electronic check out agreement

Cleaning Supplies: Cleaning supplies, vacuums, and moving carts will not be made available to minimize the opportunity for community spread to occur. 

Storage: Students looking to store their belongings should contact Bronco Storage.

Keys: Students with physical keys (University Square, Park Avenue) should leave their keys on their kitchen counter. 

Gate Clickers: Students with parking gate clickers (University Villas, St Clare) must return them to Campus Safety, located at the main parking garage. 

Disposing of large items: A dumpster will be made available at the Facilities/University Support Services Building (Building #604) for students disposing of large items. Please do not deposit large items in building trash enclosures. 

Non-perishable food donations: In these uncertain times, we want to be sure that all members of our Bronco family have sufficient food to stay healthy. Students will be able to donate any non-perishable food items at their residence hall service desk when they move out. 

Parking: We ask those coming to campus to assist with move-out, to obtain a free parking permit from the main entrance kiosk. The permit will allow for parking in any campus parking lot other than secured garages and parking lots.

Spring quarter room and board fees: For those who have already made spring room and board payments, the University will credit Spring Quarter room and board fees if the student is not approved to continue living on campus. Calculation and processing of these credits will happen in the next several weeks.

Behavioral expectations and fining structure: To continue to promote social distancing, no guests are allowed in the residence halls. Only residents of the building and SCU staff are permitted to enter the halls at this time. If found with guests, students will be charged $100 per guest/per night. We will provide a temporary exception for those who need assistance while they physically move out. 

Given the movement to online classes, the sheltering order, and our limited staff, policy violations will be taken very seriously. Those found responsible will now be charged $500 per incident, billed to their student account, in addition to regular conduct fines, and could face Housing Contract Cancellation for next year.

IN ORDER TO BEST ASSIST OUR COMMUNITY AS A WHOLE DURING THIS TIME, AND TO PROVIDE CLEAR, CONSISTENT, AND UP-TO-DATE INFORMATION, NO EXCEPTIONS ARE BEING MADE TO ANY POSTED INFORMATION. 






 

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Living on campus is a unique opportunity in which you'll live and learn among a diverse community of students. You’ll live in a community which will enhance your academic endeavors while at the same time helping you to foster life-long friendships all while receiving support that will go a long way towards your success as a student! Explore and find out more about On-Campus Living at Santa Clara University!

 

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