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Travel & Accommodations

The Orientation website is updated frequently so please refresh your web browser each time you visit a page within the website to make sure you are getting the most up-to-date information.

Planning Your Travel

Students are required to attend the entirety of their two-day Orientation session arriving no later than 8:30am on the first day and leaving no earlier than 4:00pm on the second day. Early departure may interfere with your ability to register for fall quarter classes.

When booking air travel arrangements, we recommend that you do not depart from any of the Bay Area airports (SJC, SFO, OAK) no earlier than 6:00pm on the second day of your Orientation session.

Early Arrivals & Late Departures

We understand the challenges of planning travel and know that many students need to arrive to Santa Clara the day before their Orientation session and/or depart campus the day after their session. If you need to arrive early and/or depart later, please email us at orientation@scu.edu with your request and travel information so we can make arrangements to accommodate your extended stay.

Students arriving early may check in starting at 4:00pm the day before their Orientation session. Students departing later may check out no later than 12:00 noon the day after their session.

On-Campus Housing

First year students attending Sessions 1-6 in July will stay in one of the campus residence halls. Commuter students attending Sessions 1-6 are also expected to stay overnight in the residence halls unless permission is granted to return home for the night.

First year students attending Session 7 in September will be permitted to move in early into their respective residence halls that they will be residing in for the entire academic year. This residence hall may be different from the residence hall that students attending Sessions 1-6 stayed in over the summer. Commuter students attending Session 7 are permitted to return home for the night.

Transfer students attending Transfer Orientation in September who will be living on campus will be permitted to move in early into their respective residence halls that they will be residing in for the entire academic year.

Campus Resources

Parking Permits

Parking permits will be emailed to all students a few days prior to their Orientation session. There will also be parking permits available at the check-in area in Graham Hall.

Recommended parking is either in the main parking garage in the middle of campus (Central Parking Structure) or in the parking garage by the Art & Art History Building (bordered by Franklin Street, Alviso Street, Benton Street, and The Alameda). Please see the links in the above section for a campus map and parking map.

Car Rental Discount

Hertz Rental Car

Reservation Link
Use the CDP code 2079595 for the discount

Hotel Discounts

Hotel information listed below are for Orientation and Welcome Weekend 2017.

Session 1, July 10-11

Check-In Date: July 9, 2017
Check-Out Date: July 10, 2017
Reservation Deadline: June 18, 2017
Reservation Link
Contact: 408-864-0300

Session 2, July 13-14

Check-In Date: July 12, 2017
Check-Out Date: July 14, 2017
Reservation Deadline: June 21, 2017
Reservation Link
Contact: 408-864-0300

Session 3, July 17-18

Check-In Date: July 16, 2017
Check-Out Date: July 18, 2017
Reservation Deadline: June 25, 2017
Reservation Link
Contact: 408-864-0300

Session 4, July 20-21

Check-In Date: July 19, 2017
Check-Out Date: July 21, 2017
Reservation Deadline: June 28, 2017
Reservation Link
Contact: 408-864-0300

Session 5, July 24-25

Check-In Date: July 23, 2017
Check-Out Date: July 25, 2017
Reservation Deadline: July 2, 2017
Reservation Link
Contact: 408-864-0300

Session 6, July 27-28

Check-In Date: July 26, 2017
Check-Out Date: July 28, 2017
Reservation Deadline: July 5, 2017
Reservation Link
Contact: 408-864-0300

Session 7, Transfer Session & Welcome Weekend, September 13-17

Check-In Date: September 10, 2017
Check-Out Date: September 18, 2017
Reservation Deadline: August 20, 2017
Reservation Link
Contact: 408-864-0300

Session 1, July 10-11

Check-In Date: July 9, 2017
Check-Out Date: July 11, 2017
Reservation Deadline: June 19, 2017
Reservation Link
Contact: 408-441-6111 or 800-321-2211

Session 3, July 17-18

Check-In Date: July 16, 2017
Check-Out Date: July 18, 2017
Reservation Deadline: June 26, 2017
Reservation Link
Contact: 408-441-6111 or 800-321-2211

Session 5, July 24-25

Check-In Date: July 23, 2017
Check-Out Date: July 25, 2017
Reservation Deadline: July 3, 2017
Reservation Link
Contact: 408-441-6111 or 800-321-2211

Session 1, July 10-11

Check-In Date: July 9, 2017
Check-Out Date: July 11, 2017
Reservation Deadline: June 9, 2017
Reservation Link
Contact: 408-626-9590

Session 2, July 13-14

Check-In Date: July 12, 2017
Check-Out Date: July 14, 2017
Reservation Deadline: June 12, 2017
Reservation Link
Contact: 408-626-9590

Session 3, July 17-18

Check-In Date: July 16, 2017
Check-Out Date: July 18, 2017
Reservation Deadline: June 16, 2017
Reservation Link
Contact: 408-626-9590

Session 4, July 20-21

Check-In Date: July 19, 2017
Check-Out Date: July 21, 2017
Reservation Deadline: June 19, 2017
Reservation Link
Contact: 408-626-9590

Session 5, July 24-25

Check-In Date: July 23, 2017
Check-Out Date: July 25, 2017
Reservation Deadline: June 23, 2017
Reservation Link
Contact: 408-626-9590

Session 6, July 27-28

Check-In Date: July 26, 2017
Check-Out Date: July 28, 2017
Reservation Deadline: June 26, 2017
Reservation Link
Contact: 408-626-9590

Session 7, Transfer Session & Welcome Weekend, September 10-17

Check-In Date: September 10, 2017
Check-Out Date: September 17, 2017
Reservation Deadline: August 10, 2017
Reservation Link
Contact: 408-626-9590

Session 1, July 10-11

Check-In Date: July 9, 2017
Check-Out Date: July 11, 2017
Reservation Deadline: June 9, 2017
Reservation Link
Contact: 408-383-3700

Session 2, July 13-14

Check-In Date: July 12, 2017
Check-Out Date: July 14, 2017
Reservation Deadline: June 12, 2017
Reservation Link
Contact: 408-383-3700

Session 3, July 17-18

Check-In Date: July 16, 2017
Check-Out Date: July 18, 2017
Reservation Deadline: June 16, 2017
Reservation Link
Contact: 408-383-3700

Session 4, July 20-21

Check-In Date: July 19, 2017
Check-Out Date: July 21, 2017
Reservation Deadline: June 19, 2017
Reservation Link
Contact: 408-383-3700

Session 5, July 24-25

Check-In Date: July 23, 2017
Check-Out Date: July 25, 2017
Reservation Deadline: June 23, 2017
Reservation Link
Contact: 408-383-3700

Session 6, July 27-28

Check-In Date: July 26, 2017
Check-Out Date: July 28, 2017
Reservation Deadline: June 26, 2017
Reservation Link
Contact: 408-383-3700

Session 7, Transfer Session & Welcome Weekend, September 10-17

Check-In Date: September 10, 2017
Check-Out Date: September 17, 2017
Reservation Deadline: August 10, 2017
Reservation Link
Contact: 408-383-3700

Session 3, July 17-18

Check-In Date: July 16, 2017
Check-Out Date: July 18, 2017
Reservation Deadline: June 23, 2017
Reservation Link
Contact: 1-800-HILTONS

Welcome Weekend, September 15-17

Check-In Date: September 15, 2017
Check-Out Date: September 17, 2017
Reservation Deadline: August 25, 2017
Reservation Link
Contact: 1-800-HILTONS

Discount Code

Mention "Santa Clara University" for a discount

Sessions 1-6, July 7-28

Check-In Date: July 7, 2017
Check-Out Date: July 28, 2017
Reservation Deadline: n/a
Reservation Link
Contact: 408-551-0010

Sessions 7, Transfer Session & Welcome Weekend, September 10-18

Check-In Date: September 10, 2017
Check-Out Date: September 18, 2017
Reservation Deadline: n/a
Reservation Link
Contact: 408-551-0010

Discount Code

Mention "Santa Clara University" for a 10% discount

Sessions 1-6, July 7-28

Check-In Date: July 7, 2017
Check-Out Date: July 28, 2017
Reservation Deadline: n/a
Reservation Link
Contact: 408-551-0010

Sessions 7, Transfer Session & Welcome Weekend, September 10-18

Check-In Date: September 10, 2017
Check-Out Date: September 18, 2017
Reservation Deadline: n/a
Reservation Link
Contact: 408-551-0010

Reservation Note

If you are getting a “sold out” message when you try to reserve rooms for certain dates at the Sheraton San Jose, please call the sales coordinators directly at 408-473-8162 so they can assist you with the dates you need.

Sessions 1-6, July 7-28

Check-In Date: July 7, 2017
Check-Out Date: July 28, 2017
Reservation Deadline: June 7, 2017
Reservation Link
Contact: 408-473-8162

Sessions 7, September 13-14

Check-In Date: September 10, 2017
Check-Out Date: September 14, 2017
Reservation Deadline: August 11, 2017
Reservation Link
Contact: 408-473-8162