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Waivers

Types of Waivers

There are 3 types of waivers or agreement forms:

Participant Agreement Form (online form)
Participant Agreement Form (PDF)

Use this form (either the online version or the paper PDF version) whenever your student organization is planning any event or activity with a particular level of risk. Each person participating in the event or activity must review and sign this form.

Examples of such events and activities include (but are not limited to):

  • Sports
  • Physical activity
  • Any trip or off-campus activity

Driver Agreement Form (online form)

Use this form whenever your student organization is driving cars or vans to any event or activity off campus. Each person who is driving must review and sign this form.

  • We no longer require drivers to attach photocopies of their driver's license, auto insurance card, and auto registration. The expectation is that the driver has valid driver documents (i.e. not expired). Remember, it is against the law to drive with expired documents!
  • Also, if some or all of the drivers have filled out this form for another trip earlier in the academic year, then they do not need to do this again. The Driver Agreement Form is valid for the entire academic year.
  • However, a newly signed form is needed for each academic year after the current one is over.

Media Release Form (online form)

Use this form whenever your student organization plans to use any photos or videos for promotional use (or that will be posted publicly such as on a website or social media). Each person in the photo or video must review and sign this form.

Waivers for Minors

Use these waivers whenever your student organization is hosting a program on or off campus that involves minors (individuals younger than 18 years of age).

Minor Chaperone Agreement Form (PDF)

Use this form whenever your student organization is hosting a program on or off campus that involves minors (individuals younger than 18 years of age). Any adult chaperone who is accompanying the minors must review and sign this form.

Parental Waiver to Participate in a University-Sponsored Program (PDF)

Use this form whenever your student organization is hosting a program on or off campus that involves minors (individuals younger than 18 years of age). The parent or legal guardian of each minor must review and sign this form.

Review of Forms

Your advisor in the Center for Student Involvement will review all submitted forms to make sure requested information is received. For events and activities, it is recommended that these forms are submitted to your advisor at least 3 business days in advance. This will give your advisor time to review the forms and contact you if there is any missing information that needs to be submitted by anybody participating in the event or activity.