Skip to main content

Faculty & Staff

The Office of Accessible Education (OAE) serves all students with disabilities (undergraduate, graduate, and law). Providing for these accommodations is federally mandated under ADA and 504 law.

While teaching at Santa Clara University you may receive a Notification Letter via email from the Office of Accessible Education (OAE). The Notification Letter indicates you have an OAE student with a documented disability enrolled in your class, and lists the OAE student's approved accommodations to be implemented in the course you are teaching.

These approved accommodations may include extended time to take exams, a notetaker, use of a computer for essay exams, or consideration regarding attendance or assignment dates among others. Please know that a careful review of each OAE student’s disability documentation has taken place prior to this email being sent to you. Academic accommodations shall not fundamentally alter or change the requirements of the course you are teaching.

OAE students are encouraged to meet with professors to discuss how their approved accommodations (listed in the Notification Letter emailed to you) will be managed and implemented in your course. This meeting should occur within the first two weeks of each quarter. Students newly diagnosed and registered with OAE may be approved for accommodations at any time during the quarter.

CONVERT is a self-service, computer-automated document conversion tool that allows students, faculty, and staff to convert documents into a variety of alternative formats including audiobooks, e-books, and digital Braille. The service can also be used to convert image-only PDF files or scanned images into more accessible formats.

Individuals upload files through a Web interface and select from a variety of output options, notification of a completed conversion is made via e-mail. Currently, the CONVERT platform will only support requests from individuals using a valid Santa Clara University e-mail address. Please note - the CONVERT platform removes processed files after several days.


The quality of the conversion is dependent upon the quality of the original document. Poor quality documents (marked up, very grainy, scanned crooked), will most likely result in poor quality conversions.

Make sure the file you wish to convert is saved on your computer prior to uploading into SensusAccess.

Languages supported by SensusAccess are represented by the country flags included in the document conversion box.

Copyright Notice

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies or other reproductions of the copyrighted material. The person using this equipment is liable for any infringement.

CONVERT is hosted by an external vendor, SensusAccess. Any information submitted will be processed by SensusAccess. This service is provided only for personal, non-commercial instructional and educational use and any other use is prohibited. Further distribution of the files received from SensusAccess is prohibited.

Syllabi Statement

For your convenience, you may access the document from the Provost's Office through this link (scroll down to “syllabus statements”) and download the Word document.