203. Employment Categories
Statement
The University has established a number of categories of employment used for determining an individual’s eligibility for pay, working conditions and benefits of employment.
Procedure
The University uses the following employment categories for staff:
- Regular: An individual who is hired into a University position that is expected to continue unless or until the individual is notified to the contrary. There are no guarantees of continuing employment. This does not include student employees. Student employees should refer to the student employee handbook.
- Academic Staff: An individual hired into a position as a librarian, a research staff, laboratory instructor, or field instructor as defined in the Faculty Handbook.
- Union Staff: An individual hired into a position covered by a collectively bargained agreement under the National Labor Relations Act.
- Exempt Employee: An individual, normally an executive, administrative or professional employee, as defined by the federal Fair Labor Standards Act and the state Industrial Welfare Commission wage orders as not covered and therefore not entitled to overtime pay.
- Non-exempt Employee: An individual who is subject to the wage and hour laws of the state or federal government, depending on which law is more beneficial to the employee, who is covered and therefore eligible and entitled to be paid overtime.
- Fixed Term: An individual hired into a University position that is expected to be for a fixed period greater than six months and/or co-terminous with funding. Incumbents have no guarantee of employment for the duration of the term.
- On-Call: An individual hired to work for a temporary special assignment or on an as-needed basis. On-call employees are limited to 19 hours of work per week.
- Full-time: An individual hired into a position scheduled for 30 or more hours per week.
- Part-time: An individual hired into a position scheduled for fewer than 20 hours per week.
- Benefits Eligible: An individual hired into a position scheduled for 20 or more hours per week, six or more months per year.
- Not Benefits Eligible: An individual hired into a position scheduled for fewer than 20 hours per week.
With limited exception for certain grant-funded positions, any position which is expected to last fewer than 6 months is staffed through a temporary employment agency. Temporary workers are employees of the temporary employee agency not the University.
Responsibility
Human Resources, in consultation with the hiring department, is responsible for assigning positions to designated categories.
Resource
Contact Human Resources if you have questions or if you would like more information about this policy.
Policy Approved: October 23, 1998
Last Updated: August 2017
Last Reviewed: June 30 2022
Maintainer: Human Resources