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Policy 306 - Electronic Information Systems

306. Electronic Information and Systems


Santa Clara University recognizes the privacy of its employees as well as the confidentiality of those it serves. Within a balance of security and respect lies this policy on electronic information and the privacy of the employee who created it. With changing technology, this policy is applicable to all forms of electronic information, both currently in use, and yet to be developed.

Santa Clara University maintains the rights to the systems it purchases, including but not limited to: software, computer hardware, disks, phone systems, voice mail, e-mail, recorders, and video equipment.

Electronic systems are provided to employees for University use only. Personal use is not strictly prohibited, however inappropriate use and/or abuse (e.g., pornography) of privileges will be disciplined. The University reserves the right, as needed, to access personal electronic records such as e-mail and voice mail. Employees will be notified if and when the University exercises said right.


It is the responsibility of employees to utilize the equipment designated to their positions in a responsible manner, to uphold the purposes of intended use, and not to abuse special circumstances of personal use. Supervisors are responsible to monitor potentially abusive situations.


Contact Human Resources if you have questions or would like more information on this policy.


Policy Approved: October 23, 1998

Last Updated: October 28, 1998

Last Reviewed: June 30 2022

Maintainer: Human Resources

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