International Students

The steps listed below are intended to illustrate the general steps involved in obtaining an on-campus job.  

Step 1: New Hire OnBoarding Paperwork Process

• Log in to Workday to access New Hire Onboarding Paperwork (Note: Make sure the department has already hired you in Workday)
• Please have the following original documents with you to verify your I-9 (Note: Student Employment will contact you via e-mail once your Onboarding Documents are completed:
• I-94
• I-20
• Passport & Social Security Number (If you do not have a SSN please proceed to Step 2 & Step 3.) If you have received your SSN from the Social Security Office proceed to Step 4.

*You are NOT eligible to work until all of your new hire paperwork is completed.

Step 2: Request a Letter of Intent to Hire

• Please request a "Letter of Intent to Hire" from your hiring Department and email to iss@scu.edu for a SSN Request.

*This is not required for J-1 students.

Step 3: Obtaining a SSN 

• Take the "Letter of Intent to Hire" to International Students and Scholars at iss@scu.edu. They will be able to assist you in the next steps for obtaining your Social Security Number. 
  • Once you have obtained your SSN please log to Workday to complete your onboarding tasks.

*All employees paid by Santa Clara University must have a valid Social Security Number.

 Step 4: I-9 Verification

• Once you have completed the Onboarding Documents the Student Employment office will contact you to stop by the HR Office to complete the I-9 verification.

 

For additional information on student employment related guidelines and policies, please refer to the Student Employment Policy and Procedures Manual .