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Santa Clara University

I-20 Request Process

We're so happy you picked SCU! Once you've confirmed that you plan to attend we can begin the immigration processes necessary for you to join our university. At SCU international students come to the U.S. in F-1 immigration status. If you do not have a U.S. passport, lawful permanent residence, or another immigration status that allows you to study, you will need an I-20, which is the official U.S. immigration document for F-1 international students.

Requesting Your I-20

In order to create your I-20 we need your I-20 Request Packet which includes:

If you are an F-1 international student at a U.S. high school, college or university and you want to transfer your F-1 SEVIS immigration record to SCU, in addition to submitting the I-20 request packet you need to complete the Transfer In Request and provide it to your current school.

SEVIS Release Date:

Your "SEVIS release date" is the day that your immigration record is transferred from your current school to SCU. This date should be as early as possible but can be after the deadline to submit your I-20 request to SCU. The latest possible SEVIS Release Date is one week (7 days) prior to the start of your academic program or International Student Welcome (ISW), which ever is earlier. 

  • If you are currently enrolled and taking classes you should pick a SEVIS release date after your last final exams.
  • If you are currently engaged in OPT or STEM OPT you should pick a SEVIS release date after your employment end date. Once your SEVIS immigration record is transferred to SCU any OPT or STEM OPT employment authorization will end.

School / Campus Code:

Campus NameSchool CodeCampus Location
Santa Clara University SFR214F00607000 Santa Clara, CA
Jesuit School of Theology of SCU SFR214F00607001 Berkeley, CA

SEVIS Fee Payment:

Your prior SEVIS fee payment remains valid after SEVIS transfer. You do not need to re-pay the SEVIS fee.

Visa Stamp:

If the F-1 visa stamp in your passport has not expired, it is still valid for travel (even though it lists your prior school's name).

International Travel Between Programs:

If you depart the U.S. please keep in mind that you will need your SCU I-20 in hand to return.

International Student Welcome (ISW) and Immigration Check-In:

All students are required to attend International Student Welcome (ISW) and complete Immigration Check-In at the start of their first academic term at SCU. Attendance is mandatory, even for students who have previously studied in the U.S.

If you are currently in the U.S. in an immigration status other than F-1 may be eligible to file an application to change your immigration status from within the U.S. Review our Change of Status resource for more information.

If you have dependent family members (spouse or children) you want to join you in the U.S., your completed I-20 Request Packet should include an F-2 Dependent I-20 Request, as well as copies of the family member's passport biographical and U.S. visa page(s), and proof of funding for dependent expenses.

Submission Deadlines for I-20 Request Packets

In order to make sure we can process your I-20 in enough time for you to get your visa stamp, enter the U.S., arrive at SCU and complete your check-in and ISW before classes start, your I-20 Request Packet must be submitted by the following deadlines. 

Initial Term at SCU I-20 Request Period
Fall Quarter  / Fall Semester March 1 to July 1
Winter Quarter/Spring Semester August 1 to November 1
Spring Quarter November 1 to February 1
Summer Quarter (select programs only) February 1 to May 1

Where to submit your I-20 Request Packet

Once you've completed your I-20 Request Packet make sure that you submit it to the correct office.

Newly admitted graduate students (Masters, PhD and JD programs) should submit completed I-20 Request Packets through the admission portal. Contact iss@scu.edu if you have any questions.

Newly admitted undergraduate students (in Bachelor's degree programs) should submit their completed I-20 Request Packet directly to Global Engagement via email (iss@scu.edu).

Current SCU student requesting I-20s to return after leave of absence, initial Change of Status (via travel or visa stamping), request a change in education level or reinstatement should submit their completed I-20 Request Packet directly to the Global Engagement Office via email (iss@scu.edu).

Documenting Proof of Funding for Estimated Expenses

In order to issue your I-20, we are required to collect documentation that shows you have funds available to pay for the total estimated expenses for the first year of your academic program. Estimated expenses are reported by the University in consultation with your academic program, the financial aid office and the Board of Trustees. Estimated expenses include tuition, fees, living expenses and health insurance.  Even if you believe that your actual expenses will be lower, we are still required to collect proof that you have funding available to cover the full estimated expenses for at least one year.  

If you are not listed as an account holder on the Proof of Funding documents, the Certification of Sponsorship must be completed.

If you will be funded by an institution (such as a religious order, congregation, business, or government follow the instructions below).

Documents that demonstrate proof of funding must be in English and must:

  • Be official (i.e. bank statements, official bank letters on bank letterhead with a stamp/seal and bank officer’s signature, certificates of deposit)
  • Be issued by the bank that holds the source of funds. *International Student Financial Resource Statement and College Board forms are not acceptable.
  • Demonstrate at least the minimum total  for one academic year in your academic program.
    • If you have an “all-inclusive” scholarship and the total dollar amount of the scholarship is not equal to, or greater than, the total minimum estimated expenses for your program, you must provide additional financial documentation for the remaining balance.
  • Include an issue date that is within three months of when your I-20 Request Packet is received by ISS.

The simplest way to demonstrate Proof of Funding is to get a letter from your bank. Here are the requirements for the bank letter:

  • Must be in English
  • Must have a letter issue date that is no more than 3 months before we get your I-20 request.
  • Must include a unique account number (partial numbers, such as XXXXXX123, are acceptable).
  • Must include the account holder's name.
  • Must confirm the specific amount in the account(s) in dollars (USD) or other currency. Note: If a USD amount is not specified, ISS will determine the currency conversion amount to USD.
  • Must confirm the type of account (checking, savings etc) or a confirmation that the funds are unrestricted and can be withdrawn at any time.

We do have international student at SCU who use loans to pay for some or all of their educational expenses. However, we do not accept loan documents, including loan approvals, loan sanction letters, or promissory notes for I-20 Proof of Funding, since they are not considered liquid funds.

If the loan has already been granted to you and disbursed into your bank account, we could accept your bank statement but a conditional loan confirmation letter or a confirmed loan letter would not be acceptable to our office for I-20 purposes.

We will accept any documentation showing liquid assets including:

  • Savings accounts without a maturity/expiry date
  • Checking accounts
  • Fixed deposit accounts
  • Certificates of deposit with a maturity/expiry date prior to the start date of your academic program

We cannot accept any documentation of funds that are not liquid (i.e. are not immediately available). 

Examples of that we cannot accept include:

  • Certificates of deposit with a maturity/expiry date that is after the start date of your academic program or a statement that the funds cannot be withdrawn on a date that is prior to the start date of your program.
  • Stock, equity, mutual fund accounts, or cryptocurrency
  • Retirement accounts, such as PPF's, IRA's and 401K's
  • Official letters stating one’s salary or networth
  • Loans
  • International Student Financial Resource Statement or College Board Forms

If your funding will be coming from an institutional source, the standard documents of a personal bank statement and Certification of Sponsorship will not be sufficient. Instead, please follow this guidance:

 

Religious Order / Congregation

Many of our students, especially those studying theology and ministry, are sponsored in whole or in part by religious orders and congregations. If your funding will be coming from a religious order or congregation you will need to submit:

The amount shown on the funding document will need to be well over the estimated expenses of your education, since the assumption will be that not all of the order or congregation's funds can be used to pay for the educational expenses (as they will need to retain funds for operating expenses). 

 

Company or Business

We do not recommend using company or business funding as it can create some complexity at the visa interview. To successfully use company or business funding you will need to convince the visa officer that you will not be working for the company while you are in the U.S.  If your funding will be coming from a company or business, you will need to submit:

  • A bank statement or bank letter from the company or business (must meet the proof of funding requirements)
  • A letter from the owner of the company, or the company's board of directors, confirming that they approve company funding being used for your educational expenses. The letter must be signed, dated, and printed on company letterhead.

The amount shown on the funding document will need to be well over the estimated expenses of your education, since the assumption will be that not all of the company's funds can be able to pay for the educational expenses (as they will need to retain funds for operating expenses). 

 

Government 

If your education will be paid for in whole or in part by a government entity we recommend that you upload whatever documents are available to you and we will review them and let you know if we need anything further to process your I-20 Request.

 

2022-2023 Estimated Expenses

Undergraduate / Bachelors Degree (all schools and majors)

Tuition$56,880
Living Expenses $21,315
Health Insurance (estimate) $2,773
First-Year Student Orientation Fee* $195
University Enhancement Fee $654
International Student Fee $125
Total $81,942

*Transfer students joining SCU from another college or university pay the Transfer Student Fee ($135) in lieu of the First-Year Student Orientation Fee

Non-degree Exchange Per Quarter (J-1)

Tuition Covered by exchange agreement
Living Expenses $7,065
J-1 Health Insurance $1,000
Orientation and Enhancement Fees Waived by exchange agreement
   
Total $8,065

Masters and PhD (all majors)

Tuition $26,904
Living Expenses $23,796
Health Insurance (estimate) $3,233
Engineering Design Center & Graduate Student Association Fee $540
International Student Fee $125
Total $54,598

Master of Business Administration (MBA) (Evening)

Tuition$44,424
Living Expenses $23,796
Health Insurance (estimate) $3,233
Graduate Student Association Fee $150
International Student Fee $125
Total $71,728

STEM MBA

Tuition$44,424
Living Expenses $23,796
Health Insurance (estimate) $3,233
Graduate Student Association Fee $150
  $125
Total $71,728

MS in Business Analytics (MSBA)

Tuition$51,604
Living Expenses $23,796
Health Insurance (estimate) $3,233
Graduate Student Association Fee $150
International Student Fee $125
Total $78,908

MS in Financial Analytics (MSFA)

Tuition$46,172
Living Expenses $23,796
Health Insurance (estimate) $3,233
Graduate Student Association Fee $150
International Student Fee $125
Total $73,476

MS in Information Systems (MSIS) 

Tuition$37,020
Living Expenses $23,796
Health Insurance (estimate) $3,233
Graduate Student Association Fee $150
International Student Fee $125
Total $64,324

Juris Doctor (JD)

Tuition $56,448
Living Expenses $32,219
Health Insurance (estimate) $3,233
International Student Fee $125
Total $92,025

 

Evening ("Part-Time") Juris Doctor (JD)

Tuition $42,336
Living Expenses $32,219
Health Insurance (estimate) $3,233
International Student Fee $125
Total $77,913

 

Master of Laws (LL.M.)

Tuition $54,192
Living Expenses $32,219
Health Insurance (estimate) $3,233
International Student Fee $125
Total $89,769

 

Exchange to LL.M.

Tuition $27,096
Living Expenses $32,219
Health Insurance (estimate) $3,233
International Student Fee $125
Total $62,673

 

Non-degree Exchange Semester (J-1)

Tuition Covered by exchange agreement
Living Expenses $16,110
J-1 Health Insurance Varies by participant age
   
Total $16,110

MA in Counseling Psychology

Tuition $18,927
Living Expenses $23,796
Health Insurance (estimate) $3,233
Education & Counseling Psychology Student Association Fee $120
International Student Fee $125
Total $46,201

MA in Counseling

Tuition $18,927
Living Expenses $23,796
Health Insurance (estimate) $3,233
Education & Counseling Psychology Student Association Fee $120
International Student Fee $125
Total

$46,201

MA in Applied Psychology

Tuition $18,927
Living Expenses $23,796
Health Insurance (estimate) $3,233
Education & Counseling Psychology Student Association Fee $120
  $125
Total

$46,201

 

MA in Teaching + Teaching Credential (MATTC) (Multiple Subject)

Tuition $19,628
Living Expenses $23,796
Health Insurance (estimate) $3,233
Education & Counseling Psychology Student Association Fee $120
International Student Fee $125
Total $46,902

MA in Teaching + Teaching Credential (MATTC) (Single Subject)

Tuition $17,525
Living Expenses $23,796
Health Insurance (estimate) $3,233
Education & Counseling Psychology Student Association Fee $120
International Student Fee $125
Total $44,799

MA in Educational Leadership

Tuition $16,123
Living Expenses $23,796
Health Insurance $3,233
Education & Counseling Psychology Student Association Fee $120
International Student Fee $125
Total $43,397

MA in Pastoral Ministries

Tuition $15,312
Living Expenses $23,796
Health Insurance (estimate) $3,233
Pastoral Ministries Student Association Fee $75
International Student Fee $125
Total $42,541

Tuition estimate is based on anticipated units for year one.

M.Div.

Tuition $23,328
Living Expenses $24,398
Health Insurance (estimate) $3,233
International Student Fee $125
Total $51,084

M.T.S

Tuition $20,736
Living Expenses $24,398
Health Insurance (estimate) $3,233
  $125
Total $48,492

S.T.B

Tuition $23,328
Living Expenses $24,398
Health Insurance (estimate) $3,233
  $125
Total $51,084

S.T.D./S.T.L.

Tuition $20,140
Living Expenses $24,398
Health Insurance (estimate) $3,233
  $125
Total $47,896

Th.M.

Tuition $26,500
Living Expenses $24,398
Health Insurance $3,233
  $125
Total $54,256

Renewal Program (per year)

Tuition $14,000
Living Expenses $17,800
Health Insurance (estimate) $3,054
Total $34,854

 

Dependents of JST Students

Living Expenses: Spouse $7,000
Living Expenses: Child $4,000
Living Expenses: Spouse $10,000
Living Expenses: Child $ 5,000
SEVIS Fee

$350 (F-1)

$220 (J-1)

Visa Application Fee $160

 

The above figures represent the minimum estimated expenses for the 2022-2023 academic year.

Updated August 2022.

I-20 Processing Time

Once we’ve received your completed I-20 Request Packet, our standard processing time is 15 business days (business days are Monday to Friday, excluding university holidays).

  • If we have everything that we need, we will create your I-20 and notify you.
  • If we have questions or need any documents, we will contact you via email.
  • Please do not send any follow-up emails or requests to expedite your I-20 issuance -- we're working as fast as possible!

Once Your I-20 Is Created

You will receive an automated email that includes your SEVIS ID number and SCU's school code. This will allow you to pay your SEVIS fee and schedule your visa appointment. 

This email will also include information on how to create a shipping label so we can mail your I-20 to you.

The I-20 is a secure immigration document with personal information. We will not email electronic copies and cannot release your I-20 to anyone but you.

Next Steps

 

US immigration regulations are complex and change frequently.  The University strives to maintain a website that is both current and helpful, however, Santa Clara University is not responsible for students maintaining lawful immigration status; this is the responsibility of the student.  Further, resources and links do not constitute endorsement by Santa Clara University.