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Policy 620 - Military Leave

620. Military Leave


The University grants leaves of absence for military duty to employees who are members of the National Guard or the Military Reserves. The University also reemploys veterans in compliance with the Veteran Reemployment Rights Law.


Eligible Employee

All regular and fixed term employees are eligible for military leave.

Leave Availability

Leaves are available to any eligible employee to fulfill voluntary or involuntary military obligations. Additional leaves of absence may be authorized by Human Resources in the event of a national or state emergency.

Compensation During Leave

An employee required to perform annual active duty for training purposes will be paid the regular straight time rate of pay coordinated with military pay received for a maximum of two (2) calendar weeks. Pay shall be calculated on the basis of an employee's normally scheduled hours at the regular straight time hourly rate. Employees will not be paid for weekend drills. At no time shall the employee receive a total payment greater than the employee's regular net pay.

Notification and Certification Requirements

Employees needing to request a military leave must submit a "Request for Leave of Absence" form to the supervisor who must submit it to Human Resources at least 30 days prior to the start of the leave or at the earliest reasonable time. The appropriate military orders requiring such service should be submitted at this time. The employee must present his/her military orders and military pay voucher to Human Resources in order to be eligible for coordinated payment.

Reinstatement Requirement

Both the employee and the employer have obligations under the Veteran’s Reemployment Rights Act (VRRA). Employees returning from active duty who request reemployment within the time limits provided by law will be reinstated to the former positions or to a position of like status and pay for which they are qualified.


Employees called to military service or training are responsible for providing all requested documentation in a timely manner. The supervisor and Human Resources will process each request in a timely manner and must comply with all federal reemployment rights.


All questions about leaves of absence for military duty and related reemployment rights should be directed to the EEO and Title IX Office or Human Resources.

Policy Approved: October 23, 1998

Last Updated: January 7, 2016

Last Reviewed: June 30 2022

Maintainer: Human Resources

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