Post-Observation Feedback
After the observation, ensure that you meet together to discuss the feedback. Note that, for bargaining unit members, a discussion of the observation within 2 weeks and review of the letter is required.
In order to maximize the opportunities for pedagogical growth:
- Observers should review their observation notes and share them with their colleague before meeting.
- Plan thoughtfully for the conversation. Giving and receiving thoughtful, actionable feedback is a hard-won skill. In the conversation:
- Ensure that each faculty member has an equitable opportunity to share their reflections on and ask questions about the class session. You might use the observation notes or letter draft as an outline for the conversation. In general, especially if the colleague observed has had an opportunity to review the observation notes ahead, the observer should listen first, seeking to gain more context and understanding for the pedagogical choices their colleague made for their course. Make sure to discuss:
- What went well. Identify specific strengths and examples of strong materials, course design, and/or teaching methods that advance student learning and meet the instructor’s course objectives. Include specific examples whenever possible.
- What could be improved?
- For the colleague observed: The next time you teach this session, would you do anything differently? Was anything unexpected?
- For the observing colleague: What did you notice that seemed to distract or create barriers for your colleague meeting their goals for the class session? What questions do you have or context do you need from your colleague that will help you craft meaningful feedback that aligns with departmental expectations for teaching effectiveness and their own pedagogical goals?
- Make a plan for next steps.
Writing a Letter
- Please share 1-3 areas for improvement particular to the instructor’s course objectives and pre-meeting discussion. For each improvement, share specific, actionable suggestions for how to address the area and improve in the future.
This resource was created by Riley Caldwell-O'Keefe for the Center for Teaching Excellence and Faculty Development. Last updated 01/13/2026.