Policies governing faculty recruitment and appointment may be found in Faculty Handbook 3.2. This page provides additional resources for recruitment and appointment procedures and administrative assignments. For reappointment procedures, see the Evaluation and Promotion section.
Regular Appointment Types
General Timeline
(a detailed timeline is available at Faculty Appointment Procedures & Process Timeline)
| Position | Step | Date Due | Relevant Links |
|---|---|---|---|
| Quarterly Lecturer | Dean's Office initiates search, generates appointment letter (Provost template), completes Workday steps.
|
Ongoing | QL Search Procedures
under review |
| Semester Lecturer | Dean's Office initiates search, generates appointment letter (Provost template), completes Workday steps.
|
Ongoing | SL Search Procedures
under review |
| Lecturer FH 3.2.2.2 |
Dean determines appropriate number of AY fixed-term faculty, initiates search, department conducts search, dean generates offer letter (Provost template) | Oct–Apr | Lecturer Search & Appointment Renewal Procedures under review |
| Provost generates letter of appointment; then Provost and Dean's Office complete Workday steps | Apr–Jun, Jul–Aug | ||
| Teaching-Track FH 3.2.2.1 |
Provost sends list of anticipated vacant lines to dean | Feb | Teaching-track Search Procedures under review |
| Dean returns list of proposed faculty searches with supporting justification | Mar | ||
| Provost confirms approved searches | Apr | ||
| Searches commence and conclude; offer letters signed and returned | Oct–Apr | ||
| Provost generates letter of appointment, then Provost and Dean's Office complete Workday steps | Apr–May, Jul–Aug | ||
| Tenure-Track | Provost sends list of anticipated vacant lines to dean | Feb | University Policy (TT) |
| FH 3.2.2.1 | Dean returns list of proposed faculty searches with supporting justification | Mar | |
| Provost confirms approved searches | Apr | ||
| Searches commence | Jul–Oct | ||
| Searches conclude; offer letters signed and returned | Nov–Apr | ||
| Provost generates letter of appointment, then Provost and Dean's Office complete Workday steps | Nov–May, Jul–Aug |
The College of Arts & Sciences has developed additional procedures for the hiring of faculty of all ranks; see their Protocols and Procedures, chapter 1.
The School of Engineering has developed procedures specific to tenure-stream faculty recruitment; see the "School of Engineering Policies" section of their Faculty & Staff Resources page.
The School of Law has its own Procedures and Standards for the Hiring, Retention, and Promotion of Renewable-Term Faculty.
Workday guides are available for all recruitment, hiring, onboarding and termination processes.
Health, mental health, retirement, education, disability, worker's comp and life insurance, and flexible spending benefits differ by faculty rank and by school:
Other Appointment Types & Assignments
Joint Appointment, Courtesy Appointment, Teaching across Schools - Definitions
Courtesy & Joint Appointments
- Courtesy Appointments: Description, Agreement Template
- Joint Appointments: Description, Agreement Template
Teaching Assignments and Template Agreements
- Teaching Assignment In-Load: Description, Assignment Letter Template
- Teaching Assignment Overload: Description, Assignment Letter Template
- University Administration & Programs: Description, Assignment Letter Template
- School Administration & Programs: Description, Assignment Letter Template
- Instructions for Offering Faculty Assignments & Training Workshops