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Policies & Procedures

 Study Abroad Policies & Procedures



The study abroad application process is sometimes competitive during the fall, winter, and spring terms meaning that not every eligible student will have their application nominated for approval. Applications that are approved are referred to as nominated. The number of applicant nominations varies from year to year, but the University is committed to sending approximately one-third of juniors abroad. Factors that are considered in the nominations each year include number of applicants, the Study Abroad Application Reviewers’ recommendations, program financials, and program enrollment capacities.

Individual programs have set enrollment capacities and may be internally competitive. Most programs have a cap of 30 as the maximum limit for any program in one term while SCU partner exchange programs may vary annually based on allotted spaces provided to SCU by the host institutions.

Summer study abroad is not competitive

Eligibility Requirements 

Students from all majors are eligible to apply to SCU-approved programs facilitated by SCU Study Abroad and students from the sciences and other underrepresented disciplines are encouraged to apply.  For eligibility related to independent programs see the Approved and Non Approved Program section. 

These eligibility requirements apply to all programs abroad administered by Global Engagement including: 

  • Study and intern abroad programs
  • Domestic study abroad programs, 
  • Virtual programs, 
  • Global Explorations faculty-led programs, 
  • Global Fellowships
  • Undergraduate research abroad

Eligibility During the Fall, Winter, and Spring Terms:

Students must: 

  • Be matriculated, degree-seeking students at the University
  • Complete 88 units by the start of the academic program
  • Students must declare their major with the Office of the Registrar before submitting their application.
  • Have a minimum GPA of 2.75
  • Meet the GPA requirement of their specific program, if higher than Santa Clara University’s GPA requirement 
  • Not be on “disciplinary probation, interim suspension, deferred suspension, suspended, or expelled, the student is not eligible to apply to study abroad or participate in the program” Participation is contingent upon satisfactory completion of all program prerequisites and related courses, as well as maintaining eligibility requirements each and every term up until departure
  • Participation is contingent upon completing the mandatory pre-departure orientation.
  • Students who earn a grade of D or F in any course in the term preceding their program may become ineligible for their program. 
  • Students must clear any outstanding balances with the Bursar’s Office in accordance with the Bursar’s Office payment schedule to remain eligible for participation. Students approved to participate in SCU Study Abroad must have courses approved by the appropriate major, minor, or core department by following the Study Abroad Course Evaluation process to fulfill graduation requirements.
  • Failure to complete prerequisites and/or maintain minimum requirements will make students ineligible to participate.

Eligibility During Summer:

Student must:

  • Be matriculated, degree-seeking students at the University
  • Have completed 44 units by the start of the program abroad; students may apply as early as their first year for summer programs abroad
  • Minimum GPA 2.75
  • Meet the GPA requirement of their specific program, if higher than Santa Clara University’s GPA requirement 
  • Not be on “disciplinary probation, interim suspension, deferred suspension, suspended, or expelled, the student is not eligible to apply to study abroad or participate in the program
  • Participation is contingent upon satisfactory completion of all program prerequisites and related courses, as well as maintaining eligibility requirements each and every term up until departure
  • Students who earn a grade of D or F in any course in the term preceding their program may become ineligible for study abroad. 
  • Failure to complete prerequisites /or maintain minimum requirements will make students ineligible to participate. 

Two-step Application Process

  • The study abroad application process is a two-step process and participation is contingent upon approval by Santa Clara University Study Abroad (Phase I), as well as the individual program (Phase II). For further information, review the Application Process & Deadline.
  • Students whose applications are approved are first “Nominated” by SCU, and second must have their program-specific application approved by the overseas university and/or program provider.

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Students may appeal a policy or application decision in the case of: 1) Administrative error, 2) An extraordinary change in circumstances, normally beyond the student’s control. A student who believes they have grounds for an appeal should submit the Study Abroad Appeal Request form. In the policy appeal, the student should include a written explanation of the concern and any relevant documentation. The Director of Study Abroad is responsible for the decision. The student may request that the Study Abroad Director present their appeal to the Associate Provost for International Programs to review. The Associate Provost will review the appeal, and determine a final resolution. The decision of the Associate Provost is final.

See also Grade Appeals.

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Standards of Conduct

Students on programs abroad sponsored by Santa Clara University are held to the same standards of conduct found in the SCU Office of Student Life Student Handbook as well as departmental policies and procedures relevant to their program. In addition to SCU’s policies, students abroad are held to standards of conduct set by the host institution, program provider, and host country. Students are expected to follow guidelines about culturally appropriate conduct and should confer with on-site staff about local practices.

The host institution or program provider may, at their discretion, impose disciplinary measures or dismissal from the program if a student’s behavior is found to be damaging to the program, institution, student themself or other students. In the case of dismissal, determinations on credits, grades, and finances will be made by Study Abroad in consultation with the program provider or host institution.

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There are two types of student withdrawals: Voluntary and Involuntary Withdrawals. 

Voluntary Withdrawals

Students who wish to voluntarily withdraw from their program after confirming participation in the program should contact Study Abroad as soon as possible. The student account will be charged a $500 withdrawal fee*, as well as all unrecoverable costs incurred on the student’s behalf. Some unrecoverable costs may be but are not limited to, program deposits, housing deposits, program tuition, and fees.  Students will not be able to register for classes on campus during their assigned registration appointment until their withdrawal is fully recorded by the Office of the Registrar.

*Due to Santa Clara University moving student information systems from eCampus to Workday in the 2023-24 academic year, withdrawal fees will not be assessed until the official launch of WorkDay student in Fall 2023.

To withdraw, students should complete the Request to Withdraw form.

SCU Study Abroad will notify the Registrar, Bursar, and Financial Aid Offices that the student has withdrawn, normally within three business days. In addition, SCU Study Abroad will work with the program provider or host university to determine the implications for grades, credits, and finances.

Administrative Withdrawals

Students who are administratively withdrawn or dismissed from a program are responsible for all program costs and may receive no credit. Students will not be able to register for classes on campus during their assigned registration appointment until their withdrawal is fully recorded by the Office of the Registrar. Reasons for administrative withdrawal include, but are not limited to, failure to comply with SCU, program provider, or host institution’s deadlines or standards of conduct.

Deferring Program Participation

Students who withdraw may not defer their application to a subsequent term, but they are welcome to re-apply. Students are strongly encouraged to discuss their intent to withdraw with an SCU Study Abroad staff member to be certain they fully comprehend the academic and financial implications before making their decision.   

Program Cancellation

Santa Clara University reserves the right to alter or eliminate academic programs at any time or redirect students to alternate programs due to institutional considerations.  Programs may be canceled due to health and safety reasons or other unforeseen circumstances.  Normally, if a program is canceled after it has started, Santa Clara University will work with the student to obtain academic credit for the remainder of the term. Financial implications will be determined on a case-by-case basis

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Types of Global Programs 

Study Abroad During the Academic Year

SCU maintains a portfolio of approved programs for study during the academic year including fall quarter and semester programs, winter and spring quarters, and spring semester.  All credit is considered “in-residence” SCU credit.  Studying abroad on a semester or quarter academic programs during the academic year is competitive.

Summer Study Abroad

SCU maintains a portfolio of approved programs for study on summer term. All credit is considered “in-residence” SCU credit.   Summer study abroad is not competitive.

Global Engagement Fellowships

Global Engagement Fellowships are virtual fellowships that enable students to pursue either the Global Innovation Fellowship or the Community Engagement Fellowship and are not credit-bearing.  All fellows are matched with an industry mentor and cultural coaches.  Students who are nominated to participate in this fellowship will be fully sponsored by SCU. There may be an optional international excursion offered by the program provider that is not included in the fellowship grant. Students who wish to participate in the optional international excursion will be expected to fund the supplemental experience independently.

Global Explorations Faculty-led Programs

SCU’s faculty-led programs for short-term study abroad are called Global Explorations.  The specific Global Explorations programs offered change annually. Programs are typically four-weeks long in the summer.  Program prices are established program by program, based on the location and duration of each program. Program costs may vary depending on the program and will include tuition, housing, onsite transportation required for the program, and insurance for the duration of the program. In addition, the $500 Summer Program Fee is charged to the student account. Global Engagement scholarships are available.

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Program Costs and Financial Aid

Fall, Winter, Spring Programs

Program Costs

Program costs are approved by the SCU Board of Trustees each spring for the following year and are published in the Tuition & Fees Schedule on the Bursar’s website.  We have provided further explanations in Affording Study Abroad. Santa Clara University follows a structure similar to the Home School Tuition financial model for Global programs during the academic year. Students will be charged to their Student Account via eCampus on the same billing cycle as all other SCU students. The bill will include charges for tuition and the study abroad fee based on a semester or quarter program. Tuition and fees at the host institution will be paid directly by SCU. Any/all financial aid is applied against the Study Abroad tuition and fees. Any disbursed financial aid remaining after all of SCU tuition and fees are satisfied will be refunded to the student or a parent borrower, as appropriate.


Tuition cost is based on the SCU tuition rates pending approval of the Santa Clara University Board of Trustees each spring. Tuition is charged in keeping with quarter-length programs or semester-length programs which differ in terms of weeks of instruction and number of credits. 

Additional Billing Information

Students may also be billed directly by the host institution or program provider for any optional additions, including but not limited to, field trips, course fees, additional credits, visa processing, or upgrades to basic housing. While Financial Aid packages will be calculated based on the total cost of the program abroad, payment of fees outside of SCU tuition and Study Abroad fee are the sole responsibility of the student.

Summer Programs

Students on summer programs pay tuition and other fees directly to the program provider or host institution. The $500 Summer Abroad program fee is paid directly to SCU, and will be charged to their Student Account via eCampus on the same cycle as all other SCU students. Summer programs are not eligible for Tuition Remission. 

Program Fees

In addition to tuition, students will be charged a Program Fee. Program Fees may include

  • Basic Housing (excluding summer)
  • Insurance
  • Program Deposits
  • Administrative fees
  • Trackable mailing
  • Site assessment visits
  • Risk management evaluations
  • Critical incident response support
  • Academic assessment/accreditation
  • On-site student support activities
  • International program consortium/membership/partnership fees
  • Transcript analysis and credit transfer
  • Major/Minor/Credit allocation
  • Mandatory pre-departure orientations
  • Study abroad advising
  • Study abroad workshops
  • Peer Advising
  • Ecampus maintenance
  • Enrollment management services

Program Fees Do Not Include

  • Meals (unless offered through the program)
  • Passport and Visa Fees
  • Visa Processing Fees
  • Residence Permits
  • Airfare
  • Damage Deposits
  • Taxes
  • Insurance Fees
  • Housing Upgrades
  • Optional Program Excursions
  • Application Fees (if applicable)
  • Course Fees & Textbooks
  • National Health Insurance fees (if applicable)

Scholarships and Financial Aid

The University is committed to offering equal access to study abroad opportunities and therefore extends all available financial aid to students to support study abroad during the fall, winter, and spring. Matriculated students who study abroad while withdrawn from the University, are ineligible for SCU financial aid and scholarships, and financial aid is not available for summer study abroad programs.

During the academic year all SCU financial aid applies during participation in approved programs. This includes federal, state, and institutional aid and scholarships. Financial aid is not always available for summer study abroad programs. Students may request a Financial Aid Estimate prior to applying to a  program.

Housing Credits

Some programs require participants to arrange their own housing. SCU Study Abroad still covers housing costs for these programs in the form of a housing credit. Student accounts will first be charged for the SCU Study Abroad Tuition and Program Fee. Students will then receive a credit to their Bursar’s account, not in the form of a check, to cover the cost of housing abroad. Stipends are based on the average cost of standard housing on the specific program and location. Refunds will only be given if a student's tuition and fees have already been paid. Students are advised to reach out to Financial Aid early to determine how to factor in the housing credit in their Financial Aid package. Student’s should refer to the Housing section of the program-specific brochure in the program database to determine whether or not a housing credit applies to their program before submitting an application.

Study Abroad Program Evaluation

The Study Abroad Program Evaluation is a mandatory component of all Global Engagement programs abroad. Students who do not complete the evaluation by the below deadlines will be charged $300 to their SCU student account.  

  • Fall Programs - January 31
  • Winter Programs - April 1
  • Spring Programs - July 15
  • Summer Programs - September 15

SCU Withdrawal Fee

Students withdrawn, voluntarily or administratively after they have committed to a program will result in $500 being charged to the student account. Students will also be responsible for any non-refundable fees, such as deposits, that were paid on their behalf by SCU. In addition, overseas universities and partners may charge a separate withdrawal fee and follow their own schedule for withdrawals. Students should verify withdrawal fees with SCU and their program before making an official withdrawal request. For more information, see Withdrawals on the SCU Study Abroad website.

Travel Expenses 

The University does not pay travel costs to/from the academic program. Travel outside of program dates and during breaks is not subsidized by the University. Students should plan their personal budget accordingly by utilizing the resources on Make Your Study Abroad Budget

529 Plan

Students studying as a nominated student on an approved SCU Study Abroad program can use their 529 Plan towards the costs of their abroad program. Students should request a payment from their 529 college savings account to be sent to Santa Clara University as they normally would, to cover the abroad costs.

 Tuition Remission

Tuition Remission is a benefit to graduate students holding a Research Assistant, Teaching Assistant, or Program/Project Assistant appointment to help alleviate the cost of tuition. The tuition charges, although not segregated fees, are waived for eligible graduate students. Tuition Remission is available for all undergraduate and graduate courses offered in any term at the University, excluding ancillary or continuing education courses, and the executive MBA program. Tuition Remission does not include other costs such as books, laboratory, application, service, and other fees. All charges other than tuition must be paid to the University in the same manner as required of other students. Summer study abroad is not eligible for Tuition Remission.

All questions about tuition remission should be directed to Georgina Santiago (

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Grades, Transcripts, Pass/No Pass, Grade Appeals

Enrollment Abroad

Students who participate in an SCU-approved study abroad program must be fully enrolled at their host university/program provider. Full-time enrollment on a semester-length program is typically 15 US semester credits (not quarter credits) or 30 ECTS credits. If a student requires a reduced course load due to accessibility needs and is registered with the Office of AccessibleEducation or has a documented medical need, a student may submit a Study Abroad Appeal Request to the Director of Study Abroad.

Credits and Grades

Credit earned during study abroad counts toward graduation requirements either as elective credit or, with appropriate approval, may fulfill major, minor, and Core requirements. Students wishing to use courses abroad towards major, minor, or Core requirements must obtain approval through the Study Abroad Course Evaluation Request Process. Grades are calculated into the Santa Clara University GPA, and all credit and grades appear on the Santa Clara University transcript. 

Dual Enrollment

Fall, Winter, and Spring Terms:

Students studying abroad during the Fall, Winter, or Spring terms are enrolled into a 19 unit placeholder course entitled UNIV 199. This course indicates that they are participating as a full time student on an SCU Study Abroad program. Dual enrollment in on-campus SCU courses, in addition to UNIV 199, is not permitted. Students are encouraged to work with their department to take on-campus courses in the quarters prior to or after their term abroad. 

Summer Term:

Students are highly discouraged from participating in a summer study abroad or internship program while also enrolling in SCU summer session courses that occur concurrently. Students should thoroughly consider the effort entailed to not only balance both opportunities, but to be successful in both opportunities prior to committing.

Language and Culture Course

All students are required to enroll in either a language or culture course while abroad, depending on the program’s location. 

  • Students participating in programs in non-English speaking countries must take a language course
  • Students in English-speaking countries must take a culture course that focuses on the country’s culture or history. 


At the conclusion of a study abroad program, the program provider or host institution will send the student's official grade report or transcript to the SCU Office of the Registrar. It is the student's responsibility to designate the Office of the Registrar as the place to send their transcript with their study abroad program. Transcripts are typically received from abroad between one and four months following the completion of their study abroad program. Students who intend to apply for national fellowships, or graduate programs, should keep this time frame in mind at the time of application. Once the SCU Office of the Registrar receives transcripts from abroad it may take several weeks for courses to be posted to the SCU transcript. 

Pass/No Pass (P/NP)

Students may elect to take one study abroad course Pass/No Pass (P/NP) per term only if 

  • Pass/No Pass is available through the program provider/host institution.
  • Or, if the program provider/host institution approves the SCU Office of the Registrar converting a Letter Grade to Pass/No Pass upon receiving the student’s transcript

Note: Students will not receive major/minor/core credit for courses taken P/NP. 

The transcript received by SCU must provide the Pass/No Pass or the grade earned in the course and the SCU Office of the Registrar will convert the grade to P/NP upon receipt of the transcript. Once a P/NP request is approved by the program provider/host institution and the Director of Study Abroad, it is irreversible.

Students must request authorization from SCU Study Abroad via the Pass/No Pass (P/NP) Request Form by the end of the fourth week of the course (not the program).

Some program providers/host institutions do not offer P/NP grading and/or do not approve the SCU Office of the Registrar to convert a Letter Grade to Pass/No Pass. It is the student’s responsibility to confirm with their onsite staff whether or not a P/NP grading option is available prior to submitting the request form.

Grade Appeals

The presumption at Santa Clara University is that the instructor alone is qualified to evaluate the academic work of students in their courses and to assign grades to that work. Students will be graded within the context of local circumstances abroad and SCU respects the integrity of different academic systems internationally; therefore, most grades are not subject to appeal. If a student believes that a grade has been assigned in error, or in the case of extraordinary circumstances, the student may appeal the assigned grade as follows:

  1. The final grade must be initiated by the end of the fourth week following the posting of the overseas grades to the SCU transcript by the Office of the Registrar. The student should communicate with the Director of Study Abroad to initiate the appeal process within the appropriate time frame.
  2. The student should contact the instructor of the course to discuss their concerns and verify the accuracy of the grade, as well as the basis for it. Students should include the Director of Study Abroad on this correspondence with the instructor.
  3. Following communication with the instructor abroad, if the student believes that the grade issue has not been resolved, the student should contact the overseas program administrator so that the grade may be appealed within the context of local circumstances and administrative processes. The student should include the Director of Study Abroad on this correspondence with the program. Santa Clara University respects the differing academic processes of other cultures and therefore supports these processes as part of the academic experience abroad. However, if after participating in the local process abroad the student believes that the error or assigned grade issue has not been resolved, the student may submit an appeal to the Director of Study Abroad to review by completing the Study Abroad Appeal Request form. In the grade appeal the student should include a written explanation of the concern about the grade and copies of all communication with the overseas instructor and program. The Director of Study Abroad is responsible for the decision. 
  4. The student may request that the Study Abroad Director present their appeal to the Associate Provost for International Programs to review. The Associate Provost will review the appeal, and determine a final resolution. The decision of the Associate Provost is final.
  5. A grade appeal based on an accommodation need will be referred to the 504 office and resolved in the disability grievance procedure.

NCAA Transcript Exception for Study Abroad

There is an exception to the 6-credit hour requirement for institutionally approved study-abroad programs. It is as follows:

A student-athlete shall not be required to complete six semester or six quarter hours of academic credit during a regular academic term or terms of full-time enrollment in a cooperative educational work experience program (e.g., co-op, internship, practicum, student-teaching) or an institutionally approved study-abroad program. (Adopted: 4/29/04, Revised: 10/8/10)

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Approved & Non-Approved Programs

Approved Programs

Santa Clara takes great care to offer programs of high academic standards and reputation that align with the University's curriculum as well as goals for cultural integration. Study abroad programs that are approved by Santa Clara University have gone through a vetting process and have been approved by Global Engagement. To ensure continued academic quality and effective management of health and safety issues inherent in study abroad, SCU Study Abroad monitors programs through returned student evaluations and close communication with partners on an ongoing basis. Santa Clara University is obliged to alter or eliminate programs at any time. The University does not approve study in countries or areas with a U.S. Department of State (DOS) Travel Advisory Level 3 or 4, see 

Non-Approved Programs and Study Abroad While Independent from SCU

Students who pursue a non-approved study abroad program and/or are not nominated to study abroad through the official Santa Clara University Study Abroad application process (Phase I) must complete the leave of absence paperwork with the Drahmann Center. Students should refer to the Undergraduate Bulletin for complete information on the University withdrawal process. Students should highly consider the following prior to committing to an independent program and withdrawing from the university:

  • Course Credit: Students may only receive transfer units for the coursework taken abroad in keeping with the University’s regular policy on transfer credit. The University’s transfer credit policy allows for a lifetime maximum of ten units to be transferred to Santa Clara from all outside institutions and these units may not count toward major/minor/core requirements.* 
    • *Beginning Summer 2023, students who are matriculated at SCU and have not already earned the maximum allowable number of transfer credits will be able to take courses at another accredited college or university and transfer in up to 10 units toward their major, minor, or core requirements.
  • Financial Aid: Students are ineligible to use Santa Clara’s financial aid while studying abroad independently.

Home School Authorization/Approval: Santa Clara University cannot provide authorization for participation on non-approved programs and/or non-approved student participation. This means that neither SCU Study Abroad, nor any other SCU staff or faculty, can complete the "home school authorization or approval form" for non-approved programs that are independent of Santa Clara University. If a non-approved program requires a “home school authorization” or approval form, students should communicate directly with their program to see if they are able to complete this requirement without Santa Clara University's authorization.

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Accessibility Accommodations

The University is committed to offering equal access to study abroad programs for students with accommodation needs. Accessibility and learning support systems may differ dramatically abroad and therefore it is essential that students in need of accommodation communicate with SCU Study Abroad early in the advising and exploration process to identify a specific program capable of accommodating needs.

Academic Accommodations Abroad

Before applying to study abroad, students are encouraged to discuss their accommodation needs with the SCU Study Abroad staff. The SCU Study Abroad staff can assist students in identifying a program that can accommodate the student’s needs. Once a program is identified, students who receive academic accommodations through the Office of Accessible Education should obtain a letter that verifies that their academic accommodations are documented through Santa Clara University and describes the accommodations currently received and the accommodations desired abroad. 

Medications Abroad

Students requiring medication should check with their medical practitioner during the pre-departure process to discuss their medical needs. Host country national laws mandate the specific medications and quantities that students can bring into a country. Although medications in amounts for personal use are rarely inspected or questioned, customs officials can become suspicious of medications in large quantities and students should refer to embassy guidance. Students should communicate with the program onsite about any medical accommodations needed overseas.

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Participation Process

Nomination Letters and Waiver

Students are required to confirm their nomination and complete the waiver in the SCU Study Abroad portal to secure their place in the study abroad program by the deadline provided in the nomination letter. Nominated applicants who do not confirm their participation by the deadline will be removed from participation. Once the confirmation and waiver have been submitted to SCU Study Abroad, students move from being Applicants to Participants. Participants who withdraw after submitting their confirmation and waiver are responsible for fees associated with withdrawal, see the Study Abroad Withdrawal Policy. 

Partner Applications, Application Fees, and Confirmation Deposit 

After confirming their nomination to SCU Study Abroad, students must then submit their program-specific application directly to their program provider (Phase II) and that application must be approved to participate in study abroad. Students are responsible for paying application fees directly to the program. Students are also responsible to submit any and all application materials to their program provider or host institution by their stated deadline or risk being withdrawn. Students should not pay confirmation deposits to programs directly as these fees are paid directly by Santa Clara University. For a complete description of the fees see Financials.


In order to study abroad, students must have a passport that is valid for six months beyond the date of return to the US following their study abroad program. If a student does not have a passport or needs to renew it, they should do so immediately following notification of acceptance from Santa Clara in order to allow ample time for a possibly lengthy visa process. Passports are issued by the US Department of State

International students should communicate with SCU’s International Students and Scholars at about maintaining immigration status while abroad.

Visas/Residence Permits

SCU Study Abroad does not advise on program or country-specific visas. Students should work directly with their program providers/host institution for assistance with visas. Each consulate, albeit for the same country, may have different processes and requirements, thus students are highly encouraged to reach out early and directly to their specific consulate to ensure they understand the visa application process and the materials required. It is the student’s responsibility to secure a visa/residence permit for their program. Students participating on exchange programs will work with the Assistant Director of Study Abroad on initial guidance. 

Enrollment Verification/Visa Letter

If your program provider, host university or visa application requires an Enrollment Verification/Visa Letter, students should complete the Enrollment Verification - Request Form as soon as they are able to. When the student letter is ready, SCU Study Abroad will communicate via email to the student informing them it is ready to pick up at Global Engagement (Varsi Hall, 1st Floor). The processing time for producing an Enrollment Verification may take up to 5 business days.

SCU Pre-Departure Orientation 

Santa Clara University provides mandatory pre-departure orientation for all students participating in SCU-approved programs. Attendance is required and students are expected to make arrangements in their schedules to attend.  Failure to participate in orientation, as well as complete all required materials, will result in withdrawal from study abroad.

Program Provider Pre-Departure Orientation

Program providers or host institutions will likely have a mandatory orientation as well. This orientation is in addition to SCU's mandatory pre-departure orientation. Student’s program provider or host institution orientation may be online, or it may be on-site when students arrive in the country. Failure to participate in orientation will result in withdrawal from study abroad.

Travel Arrangements 

Students must arrive by the designated start date and time for their program, including onsite orientation. Students should remember to allow for time changes, connecting flights, possible inclement weather, and in-country transportation from the airport to the program site. Be aware that in many cases travel may take one or two days to reach one's destination. Before making travel arrangements, it is the student’s responsibility to verify program dates, entry requirements and arrival instructions with the program provider or host institution. 

International Health Insurance

Students are required to be covered by comprehensive international health insurance licensed to operate abroad in their host country. Depending on the student’s program, insurance will be provided by the program provider or Santa Clara University. The cost of insurance is covered by the SCU Study Abroad Program Fee. Exceptions, waivers, or refunds of insurance are not accepted. For further information, visit the Health and Accidental Insurance section of the SCU Study Abroad website.

International Health Insurance provided to Study Abroad students does not replace private domestic health insurance or SHIP insurance. Students who are normally enrolled in SHIP insurance should budget. 

Alternative Housing

Students are required to apply for and live in the housing stated in their SCU program brochure. If students submit a correct and complete housing application by the stated deadline and housing is not available directly through the program provider or host institution, students will be required to secure alternative housing. Basic housing is included in the program fee and students will be provided a credit to use towards their alternative housing costs. See Housing Credits 

Independent Housing

Living independently while on an SCU-approved program is not allowed. Students are required to live in housing stated in the SCU Program brochure.

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Ethics and Programs Abroad


Santa Clara University actively promotes respect for the cultures and values of communities in which we send students by following local practices, whenever possible. We seek partnerships with institutions that are of mutual benefit to both institutions.

Membership in The Forum on Education Abroad

Santa Clara University is a member of The Forum on Education Abroad, the federally designated Standards Organization for Education Abroad and subscribes to best practices in keeping with The Forum’s Standards of Good Practice for Education Abroad.

Membership in Diversity Abroad Network

Santa Clara University is a member of The Diversity Abroad Network. Their goal is to ensure that students from diverse economic, educational, ethnic, and social backgrounds are aware, have equal access, and take advantage of the benefits and opportunities afforded through global education exchanges.

Transparency Statement on Partner Programs

Santa Clara University operates overseas educational programs in partnership with international institutions of higher learning and education providers. Santa Clara University does not receive payment for providing students to these universities or organizations. Programs are selected based on curricular alignment, academic excellence, and congruence with Santa Clara’s mission and goals. Some travel or other costs may be shared with the overseas partner when Santa Clara faculty and staff conduct site visits for assessment, risk management, and other professional activities. Santa Clara faculty and staff serving on partner institutions advisory boards or taking part in other professional governance or assessment activities may be partially or fully compensated for travel and other relevant expenses. Santa Clara faculty or staff receive no other compensation from partner educational institutions.

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