First Year & Incoming Transfer Student Move - In Details

Please read the following for important information regarding your move-in process: 

Residents approved to arrive early as part of a training or orientation group will receive an additional email notification with instructions and their early arrival contract. Residents without early arrival approval are not permitted to arrive on campus prior to the dates below.

First Year & Incoming Transfer students move in on Friday, September 15, 2023.

CHECK-IN PROCEDURES
Students should bring documentation of their room assignment at the time of check-in to verify their check-in checkpoint and check-in time (below). After being directed to their unloading zone, the resident student should proceed to the main entrance of their assigned residence hall to receive building access & paperwork. Once the student is checked in, residents should then begin to move belongings to the assigned residence hall room. Students and those individuals assisting them with move-in will want to get all belongings completely moved into their residence hall rooms in a timely manner in order to participate in Welcome Weekend activities.

At least one person must remain with the vehicle at all times. Vehicles will have 15 minutes to unload personal items with the assistance of student, staff, and faculty volunteers. Once the vehicle has been unloaded, it must immediately be moved to a permanent parking spot, as directed by staff and signage. Unattended vehicles risk being ticketed and towed.

All boxes and property must be labeled before arrival, using tape and permanent marker, with the student’s name and housing assignment clearly visible. Any fragile, irreplaceable or expensive items must be moved by the student or family members. SCU does not accept responsibility for any damages or any other loss to any personal property. Due to the number of students moving into the residence halls, the use of elevators will be reserved for campus volunteers moving items between floors. Students, and anyone assisting, are to use stairways to move from floor to floor on the move-in day rather than rely on the elevators.

ENTRY CHECKPOINTS
Campus entry checkpoints are based on building assignments and have been created for all residence halls.  Once you have successfully entered your assigned campus checkpoint, vehicles will be directed to an unloading zone adjacent to your residence hall by Campus Safety staff and campus volunteers. Vehicles must get a loading zone hangtag at their assigned entry checkpoint in order to proceed to their residence hall.

Approach Santa Clara University via I-880. Take Exit 2 for CA-82/The Alameda. The Alameda becomes El Camino Real.

CHECK-POINT # 1: Finn Hall & Sobrato Hall
Finn/Sobrato Garage (Left onto the Alameda at El Camino Real)

CHECK-POINT # 2: Dunne Hall,  Graham Hall, and Swig Hall

Loyola Hall Lot – North Entrance (Right at 425 El Camino Real)

CHECK-POINT # 3: University Villas - Juniors & Seniors Only 

University Villas (1260 Campbell Avenue)

CHECK-POINT # 4:  Campisi Hall, Sanfilippo Hall, & Casa Italiana

Guadalupe Hall Lot (Right at 455 El Camino Real) 

CHECK-POINT # 5: McLaughlin-Walsh Hall & Nobili Hall

Varsi Lot – North Entrance (Left at Lafayette St. and Lexington Street) - Follow El Camino Real past the main University entrance. Turn Left on Benton Street. Turn Left on Lafayette Street. 

 

 

ARRIVAL TIMES

Arrival times are assigned based on last name, to assist with traffic flow and building congestion. 

LAST NAMES A-G: Students whose last name begins with A - G must arrive at their assigned campus checkpoint at 8:30 AM

LAST NAMES H-O: Students whose last name begins with H - O must arrive at their assigned campus checkpoint at 10:00 AM

LAST NAMES P-Z: Students whose last name begins with P - Z must arrive at their assigned campus checkpoint at 11:30 AM

Students should NOT plan to arrive on campus (or drop off belongings) any earlier than their assigned arrival time. The City of Santa Clara will not allow cars to line up on city streets outside of campus checkpoints. Those who arrive at the campus prior to their arrival time will need to leave the vicinity of campus so that others with earlier arrival times can complete the move-in process.

 

OTHER ARRIVAL OPTIONS

Students who are unable to arrange travel to campus during their assigned check-in time on Friday, September 15, 2023, may check in at their residence hall service desk during the following dates and times. These dates may not include the assistance of student, staff, or faculty volunteers.

• Saturday, September 16, 2023, 9:00 AM - 12:00 PM
• Sunday, September 17, 2023, 9:00 AM - 12:00 PM

Students are strongly encouraged to arrive by Friday, to take advantage of all the Welcome Weekend events and required Sunday events. Students must check in before 8:00 AM on the first day of classes or provide prior written notice to the Housing Office if plans have changed.

PARKING
Parking will be free of charge during the Move-In period. Residents who intend to park vehicles on site long term must purchase a parking permit through Parking & Transportation Services.

 

COVID-19 EXPECTATIONS FOR FALL 2023

VACCINE REQUIREMENT

SCU requires the COVID-19 primary series plus a booster OR one dose of the bivalent/updated vaccine. All Santa Clara University students, faculty, and staff are required to be vaccinated against COVID-19. Students must be complete or in progress of vaccination as of August 1, 2023. All immunization records must be uploaded to the Cowell Health Portal.

International students & global nomads arriving from overseas: Students coming from outside of the US, who have not been able to receive all required immunizations, can finish their vaccinations once arriving at SCU. 

It is strongly recommended that any individuals assisting with move-in be fully vaccinated and boosted against COVID-19.

 

Testing & Isolation

Nearly 100% of students, faculty, and staff have verified that they are vaccinated and boosted. As we have transitioned towards becoming a highly vaccinated campus community, the threat of severe complications due to COVID-19 has been greatly reduced. Therefore, isolation in University Housing will operate with an isolate-in-place model in the residence hall. 

Any student who tests positive for COVID-19 prior to returning to campus may only move in after they have completed their isolation period and are symptom-free. Rapid antigen tests are available from the Test Forms and More! vending machine in the Learning Commons.

Students who test positive for COVID once on campus must isolate for a minimum of 5 days — this means they cannot attend class, labs, or other course activities in person during their isolation period, and must continue to wear a mask through Day 10. 

The SCU COVID Support Team responds to every identified positive case of COVID-19 on our campus and provides instructions to resident students for isolation in place.

 

MOBILE CREDENTIAL REMINDER

This is a reminder that if you have not uploaded your photo for your ACCESS credentials, you must do so no later than Friday, August 25, 2023. Please refer to emails sent regarding mobile credentials for more information or visit www.scu.edu/access/.